Executive Assistant to the CEO
About The Position
Rockstar is recruiting for a company that operates a closed-loop growth system for enterprise brands and consumer applications, specializing in organic TikTok content. The company directly manages over ten thousand accounts and delivers hundreds of millions of monthly impressions — organic reach at a fraction of the cost of paid social. With a lean structure and a focus on precision, the company is seeking an Executive Assistant to support its CEO. The Executive Assistant will own the CEO's operating system: the calendar, the inbox, the commitments, and the logistics that keep a fast-moving company from dropping anything. The Executive Assistant will be the driving force behind deadline management for the CEO, the person who ensures that every promise made in a meeting, an interview, or a hallway conversation is logged, tracked, and delivered on time. The Executive Assistant will run the CEO's day end-to-end: triaging email, drafting replies, coordinating schedules across multiple time zones, and preparing the CEO for every meeting. Beyond the calendar, the Executive Assistant will own the physical and logistical backbone of the company: shipping samples around the world, managing hardware procurement and inventory, managing vendor relationships and logistics, planning offsites with travel from several countries, coordinating the logistics of the J-1 trainee program, and running the office. The company is looking for someone whose primary orientation is precision and follow-through.
Requirements
- Experience supporting a founder or executive at a fast-moving startup
- Experience coordinating international travel, shipping, or visa logistics
- Fluency with modern tools: calendar and inbox automation, task trackers, AI assistants
- Comfort handling invoicing, vendor contracts, and basic legal paperwork
- Relentless about details and allergic to things falling through the cracks
- Anticipates needs before they become problems
- Discreet, reliable, and calm under pressure
Responsibilities
- Own the CEO's calendar, inbox, and travel across multiple time zones
- Capture every commitment the CEO makes and drive it to completion by the promised date
- Identify inefficiencies in how the CEO's time is spent and fix them proactively
- Shipping samples around the world
- Managing hardware procurement and inventory
- Managing vendor relationships and logistics
- Planning offsites with travel from several countries
- Coordinating the logistics of the J-1 trainee program
- Running the office
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
