Executive Assistant to the CCO

Oregon Public Broadcasting•Portland, OR

3d•$65,000 - $70,000•Onsite

About The Position

OPB is a leader in public media, serving diverse communities of the Northwest with fact-based, in-depth news and information about politics, the environment, science, arts, history, and cultures; business, education and more. Powered by the generous support of members, OPB seeks out a variety of voices in our communities and lifts up authentic stories of the people, places, events and issues of the region, providing context and a deeper understanding. OPB’s independent journalism and programs are available at opb.org, on OPB Radio and OPB TV. Follow us on Instagram, YouTube and Facebook. This Executive Assistant role offers significant ownership of projects, opportunities for professional growth and the ability to help shape the position as it evolves. You’ll work alongside a dedicated content team committed to advancing a meaningful mission. As a key backfill hire, this position plays a critical role in supporting our leadership and content teams by managing priorities, coordinating activities, and ensuring important work continues to move forward. OPB values initiative, independent thinking and seeks a proactive professional who can confidently take ownership of this role. This position uses independent judgement and initiative to provide expert executive level support to the Chief Content Officer (CCO) and in the content department, where assignments involve work of a complex and non-routine nature. The Executive Assistant regularly handles confidential and/or sensitive information of strategic importance.

Requirements

Five years of administrative experience, including experience supporting executive-level management in a fast-moving environment.
Demonstrated ability to exercise sound judgment and discretion.
Demonstrated ability to deal with high-level contacts inside and outside the organization with professionalism and diplomacy.
Demonstrated expert-level organizational, project management, and time management skills, including ability to successfully manage multiple projects, workflows, and competing priorities in a proactive manner.
Outstanding verbal and written communication skills.
Ability to research, compile and draft/generate reports documenting compliance with regulations and internal performance measures.
Ability to appropriately handle confidential information and interactions and fully comply with policies and standards set by OPB.
Strong knowledge of MS Office Suite / Microsoft 365, Google Workspace, Slack, Zoom and other computer-based enterprise tools, with easy ability to learn new platforms and programs as needed.
Ability to develop a familiarity about OPB in order to optimally represent OPB both internally and externally.
Genuine enthusiasm for and understanding of the mission of OPB.

Nice To Haves

Bachelor’s degree.
Experience in a media or newsroom environment.
Research skills.

Responsibilities

Manage complex, daily scheduling needs for the CCO.
Research, gather and prepare confidential information of a strategic nature for the CCO, including compiling information, drafting reports and creating presentations.
Facilitate communication for the CCO by gathering and preparing information to set agendas, compile meeting notes, and draft monthly updates.
Act as primary liaison with internal and external contacts for the CCO, responding to email and other communications on their behalf.
Handle travel arrangements for the CCO’s work-related meetings and conferences.
Act as lead in preparation for internal and external meetings and events, handling arrangements for room, catering, presentation equipment, and meeting materials.
Attend unit meetings as needed to provide staff support.
Assist CCO with management of services such as subscriptions, training resources, and other activities related to professional development for Content staff.
Track expenses and payables for Content units (News/Talk/Podcasts, Science & Environment, Arts & Culture, Visuals) and ensure timely handling of financial documents.
Assist Content supervisors with scheduling, legal and financial processes, including handling of ICQs, contract approvals, invoices, and related workflows.
Support Content supervisors during recruitments by assisting with travel arrangements for candidates, scheduling meetings for hiring managers, and processing reimbursements for candidates.
Manage workflow for IP rights clearances by assisting with agreement preparation and signature acquisition.
Manage submission and tracking of awards, including assisting Content staff with preparation and submission of entries, and coordinating attendance at award events.
Coordinate with CCO and supervisors to help Content staff arrange travel and lodging for conferences and other professional development activities.
Order and maintain office and other supplies for the Content department.