Executive Assistant to the Auxiliary Bishop

ARCHDIOCESE OF SEATTLE PAYROLL SERVICES•Burien, WA

33d•$36 - $38•Onsite

About The Position

Serves at the direction of the Auxiliary Bishop, providing administrative assistance as delegated and directed. This role is an appointed position by the Ordinary of the Roman Catholic Archdiocese of Seattle and is subject to Archdiocesan Policy pertaining to appointed positions. The supervisor of this position reserves the right to make necessary modifications to this position to reflect current and appropriate responsibilities.

Requirements

Willingness and ability to support the mission of the Church by extending the ministry of the Archbishop.
Ability and desire to use God-given gifts and talents in service of the local Church in support of the collaboration between lay and ordained Ministers.
Active member of a parish/faith community in good standing with the Church.
4 to 5 years demonstrated experience in high-level, paraprofessional administrative/secretarial work.
Proficient in MS Office tools (Word, Excel, Power Point, Access).
Strong organizational skills and the ability to work under pressure and with multiple tasks.
Demonstrated ability to track details.
Demonstrated competence in judgment and problem solving of a complex nature.
Ability to work independently with minimal supervision.
Excellent communications skills by phone and in person.
Ability to maintain a high level of discretion and handle details of a confidential nature.
Excellent interpersonal skills including the ability to interact with a variety of people.
Ability to represent the Auxiliary Bishop(s) and their Office in a professional manner.

Nice To Haves

BA degree preferred.

Responsibilities

Serves as executive assistant to the Auxiliary Bishop.
Drafts and prepares correspondence and other written materials.
Arranges personal and business appointments.
Manages calendar(s) and collaborates with staff for the office of the Auxiliary Bishops and USCCB committees.
Makes required national and international travel and lodging arrangements for the Auxiliary Bishop.
Assists with additional travel requirements, specifically visas, vaccinations, etc.
Ensures timely and professional receipt of phone calls and visitors.
Responds to inquiries.
Attends gatherings/meetings and takes minutes as requested.
Collaborates with the Archbishop’s staff on arrangements for attendance at events delegated by the Archbishop to the Auxiliary Bishop.
Coordinates payment of the Auxiliary Bishop’s bills and tracking of expenses.
Provides additional administrative support for the Auxiliary Bishop as required, including creating and maintaining working files, collecting and sorting mail, and assisting with office mailings.
Other duties as assigned.