Executive Assistant to Senior Vice President and Chief Financial Officer

Rochester Institute of Technology

1d • $30 - $36 • Onsite

About The Position

Professionally manages and oversees the day-to-day activities of the Senior Vice President of Finance and Administration (SRVP) including scheduling, Board of Trustee committee functions, divisional activities, travel arrangements and various university endeavors in an accurate, efficient, customer focused and professional manner. Ability to set work priorities, assess those items of a critical nature, and handle sensitive and confidential information. Manage both incoming and outgoing communications for the SRVP. Manage office workflow.

Requirements

• Bachelor's degree in related field
• 8 years of related experience
• Equivalent combination of experience and education may be considered
• Knowledge of office management, administrative procedures and policies, and university operations to ensure effective workflow and coordination
• Knowledge of office software and databases, including tools for scheduling, data analysis, and managing academic records
• Knowledge of financial systems and budget tracking processes for maintaining expense reports and processing invoices
• Skill in scheduling, organizing, and coordinating meetings, appointments, and events for multiple stakeholders with complex calendars
• Skill in drafting and preparing professional documents, presentations, and communications
• Ability to work independently and handle multiple tasks simultaneously in a fast-paced environment while maintaining attention to detail
• Ability to handle confidential information with discretion, ensuring compliance with organizational and legal privacy standards
• Ability to maintain accurate and organized records, ensuring that academic and financial documentation is up-to-date and compliant with university standards
• Ability to set work priorities, assess those items of a critical nature, and handle sensitive and confidential information
• Manage both incoming and outgoing communications for the SRVP
• Manage office workflow

Responsibilities

• Oversees and manage complex calendars for senior leaders, ensuring efficient scheduling and time management
• Arranges and coordinate travel plans, including booking flights, accommodations, and transportation
• Organizes and facilitate meetings, including preparing agendas, coordinating with participants, and ensuring all necessary materials are available
• Drafts, reviews, and distributes both internal and external communications on behalf of senior leaders, maintaining confidentiality and accuracy
• Acts as the primary point of contact between executives and internal/external stakeholders, ensuring effective communication and timely resolution of inquiries
• Conducts research and prepare detailed reports to support executive decision-making processes
• Organizes, maintain, and manage critical documentation, ensuring easy access, confidentiality and retrieval
• Provides administrative and logistical support for internal/ external/ national boards, committees and/or councils which the senior leader participates in
• Plans and executes senior leader college/division wide events, meetings, retreats, and staff meetings
• Performs budget-related analysis, approves and processes expenses, and reconciles purchases
• Collaborates with other administrative staff and departments to support needs of area
• Assists with special projects and initiatives as directed by senior leaders, ensuring timely and successful completion
• Other duties as assigned

Benefits

• Equal opportunity employer

What This Job Offers

• Job Type: Full-time
• Career Level: Senior