Executive Assistant to Presidential Advisor, Science & Technology Policy

MIT•Cambridge, MA

1d•Onsite

About The Position

The Executive Assistant to the Presidential Advisor, Science and Technology Policy, within the Office of the President, provides high-level and varied administrative support to the Presidential Advisor. This role also offers administrative support to the Vice President for Government Affairs when they are on the Cambridge campus. The Executive Assistant manages the day-to-day operations of the office, which includes coordinating complex calendar management, intricate domestic and international travel, and multifaceted logistics and materials for meetings. They monitor correspondence and are responsible for composing and editing documents, presentations, and reports. A key aspect of this role is anticipating needs and assisting with moving the Presidential Advisor’s priorities forward, as well as tracking action items and commitments. The Executive Assistant represents the Presidential Advisor to senior stakeholders, processes travel expense reports and vendor payments, prepares purchase orders, and maintains financial records. Additionally, they coordinate events and work on special projects as needed.

Requirements

High school diploma or equivalent.
A minimum of seven years of administrative, office, or related experience.
Ability to anticipate the needs of the office and act strategically.
Excellent interpersonal, organizational, time management, project management, and writing and communication skills.
Ability to build and maintain strong relationships with all levels of the Institute and with the external community.
Judgment, tact, and discretion with sensitive and confidential information.
Self-motivation and a bias for action.
Ability to work well under pressure while handling multiple tasks simultaneously.
Advanced-level computer skills, including proficiency with Microsoft Office, SAP, and Concur.
Ability to work in different platforms and learn various technologies.
Ability to work independently and function effectively as a member of a team.

Nice To Haves

Bachelor's degree.
Experience working with C-suite executives within a large organization or university environment.
Proficiency using a Mac.

Responsibilities

Provides high-level and varied administrative support to the Presidential Advisor, Science and Technology Policy.
Provides administrative support to Vice President for Government Affairs when on Cambridge campus.
Manages day-to-day operations of the office.
Coordinates complex calendar management.
Coordinates intricate domestic and international travel.
Coordinates multifaceted logistics and materials for meetings.
Monitors correspondence.
Composes and edits documents, presentations, and reports.
Anticipates needs and assists with moving the Presidential Advisor’s priorities forward.
Tracks action items and commitments.
Represents the Presidential Advisor to senior stakeholders.
Processes travel expense reports and vendor payments.
Prepares purchase orders.
Maintains financial records.
Coordinates events.
Works on special projects, as needed.