Executive Assistant to President

Careforth•UNAVAILABLE, Connecticut

1d•Remote

About The Position

Reporting to the President, the Executive Assistant to President is responsible for providing comprehensive administrative support to the President, Chief Growth Officer (CGO), and other members of their Leadership Team, as well as managing general office operations as needed. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Requirements

10+ years of administrative support experience, including at the C-Suite level.
Expert proficiency with Microsoft Office Suite, particularly PowerPoint and Word; ability to design and edit sophisticated graphic presentations and materials.
Experience making complex travel arrangements
Proven calendar management and prioritization skills
Expert proficiency with Microsoft Teams and Zoom.
Polished interpersonal and communication skills (both written and verbal); experience working with diverse groups of people at all levels, including Board members, senior executives, associates and external constituents.
Exceptional organizational skills with impeccable attention to detail.
Excellent prioritization and critical thinking skills; ability to plan and react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Able to maintain a high level of integrity and discretion in handling confidential information.
Thrives in a fast-paced, do-it-yourself, start-up, cross-functional team environment.
Ability to travel occasionally, as required

Responsibilities

Provide sophisticated calendar management for President, CGO, and members of their Leadership Team, as needed. Prioritize needs and requests while troubleshooting conflicts; use sound judgement and make recommendations to ensure smooth day-to-day engagements.
Serve as a liaison and provide support to the Board of Directors. Act as a backup for all logistics tied to Board meetings and events: schedule meetings; support drafting agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
Complete a broad variety of administrative tasks that facilitate the President and members of the Leadership Team’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; taking meeting minutes; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
Serve as “gatekeeper” and “gateway” to the President and CGO; serve as the bridge and primary point of contact for internal and external constituencies on all matters pertaining to the President and CGO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising leadership and judgement to reflect President’s style, organizational needs, and company culture while maintaining trust and credibility with the business.
Work closely with the President to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer" by updating the President on organizational climate and relevant issues taking place. Anticipate President’s needs in advance of meetings, conferences, etc.
Assist in the coordination of Executive Team meetings, retreats, and large staff meetings and events as needed.
Work with the Executive Team to coordinate the President’s outreach activities. Follow up on contacts made by the President and CGO to cultivate ongoing relationships.
Manage all travel arrangements for the President, CGO, and members of their Leadership team, as needed
Perform other projects/duties as assigned