Executive Assistant to President, Pharmacy Automation

Becton Dickinson Medical Devices•Durham, NC

1d•Onsite

About The Position

We are the makers of possible BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. We are seeking a dynamic and proactive Executive Assistant (EA) to support the President of Pharmacy Automation (RxA) in our Durham NC BD location. This role is highly visible and involves complex administrative responsibilities, serving as the primary administrative liaison with senior management, customers, and their assistants as well as the RxA team. The EA must work independently under strict deadlines, manage competing priorities, ability to discern priorities, and handle multiple tasks efficiently.

Requirements

High school diploma/GED with formal training or equivalent work experience required.
At least 5 years' experience supporting a President, EVP or C-suite executive required.
Advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Copilot), including designing complex documents/presentations required.
Extensive experience in calendar management and travel booking/expense preparation using platforms like Concur required.
Ability to handle multiple tasks efficiently in a fast-paced environment and maintain a high degree of confidentiality, high attention to detail, and professionalism required.

Nice To Haves

College degree preferred.
Docusign experience preferred.

Responsibilities

Administrative Support: Provide comprehensive administrative support including managing calendars, scheduling meetings, coordinating travel arrangements, and submitting expense reports.
Handle all administrative matters related to on-site and off-site meetings, including booking meeting rooms, arranging catering, and ensuring the room is equipped appropriately.
Maintain daily calendars and resolve any scheduling issues.
Prepare Word, Excel, and PowerPoint presentations, agendas, reports, and other documents in support of organizational objectives.
May also work on special projects as needed.
Leadership Support: Work closely with the President and other senior leaders to provide support relating to routine and specific matters, including scheduling leadership team meetings, town halls, training sessions, and off-site meetings.
Serve as a liaison to the management teams within the Connected Care Segment and across BD as a whole.
Organize and coordinate executive outreach and external relations efforts and oversee special projects.
May support other senior leaders as needed.
Communication and Coordination: Screen incoming requests, take and deliver accurate messages, and respond to requests by gathering and providing information.
Draft and prepare correspondence for internal announcements and to external organizations.
Welcome guests by greeting them in person, via email, or over the phone, and answer or direct inquiries.
Confidentiality and Discretion: Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company.
Use discretion, confidentiality, and good judgment to handle executive leadership matters.