Executive Assistant to Head of School

Spanish River Church•Boca Raton, FL

1d•Onsite

About The Position

The Executive Assistant to the Head of School serves as a highly trusted partner to the Head of School by providing executive-level administrative, organizational, and relational support. This individual plays a vital role in advancing the mission of the school through effective communication, exceptional organization, project coordination, and professional representation of the Head of School’s office. The Executive Assistant must demonstrate spiritual maturity, discretion, initiative, flexibility, and the ability to manage multiple priorities in a dynamic Christian school environment. This position requires strong interpersonal skills and the ability to interact professionally and graciously with students, parents, faculty, staff, board members, church leadership, donors, and community partners.

Requirements

Publicly profess faith in Jesus Christ as Lord and Savior
Demonstrate a mature and growing Christian faith in daily life and work
Attends SRC Church or other approved church
Model Christ-like character, professionalism, humility, and servant leadership
Support and uphold the mission, vision, values, and statement of faith of the school
Demonstrate the fruit of the Spirit in all interactions and responsibilities
Maintain confidentiality, integrity, and biblical wisdom in all matters
Exceptional organizational, multitasking, and time-management skills
Excellent verbal, written, and interpersonal communication skills
High level of professionalism, discretion, and confidentiality
Ability to work independently while managing multiple priorities
Strong attention to detail and follow-through
Proficiency in Microsoft Office Suite, Google Workspace, and office technology systems
Ability to learn and effectively use school management software such as FACTS
A servant-hearted and ministry-minded approach
Emotional maturity and sound judgment
Initiative, adaptability, and problem-solving ability
Professional presence and relational warmth
Calmness under pressure and flexibility in a fast-paced environment
A commitment to excellence in Christian education
Ability to sit, stand, walk, and operate office equipment for extended periods
Ability to lift and carry light office materials as needed
Ability to participate in occasional evening or special events

Nice To Haves

Bachelor’s degree preferred; associate degree or equivalent experience considered
Minimum of 3–5 years of executive administrative experience preferred
Experience in a Christian school, nonprofit, ministry, or educational environment strongly preferred
Knowledge of Florida school scholarship programs, including Step Up for Students, preferred

Responsibilities

Provide comprehensive executive-level support to the Head of School
Manage and coordinate the Head of School’s calendar, appointments, meetings, travel, and daily priorities
Prepare correspondence, reports, presentations, agendas, minutes, and confidential documents
Anticipate administrative needs and proactively manage tasks and deadlines
Coordinate logistics for meetings, events, interviews, and school functions
Facilities requests and reserving on-site facilities for meetings, events, etc.
Assist the Head of School with strategic initiatives and special projects
Maintain organized and accurate records, files, databases, and reports
Perform additional duties and special projects as assigned
Serve as the primary administrative liaison for the Head of School’s office
Professionally manage incoming phone calls, emails, visitors, and requests
Facilitate communication between the Head of School and parents, faculty, staff, board members, and church leadership
Draft and edit professional communications on behalf of the Head of School
Maintain a welcoming, professional, and service-oriented office environment
Support prospective family engagement and school hospitality efforts
Coordinate meetings/family interviews with prospective new families via phone and/or email
Coordinate School Board and committee meetings, including scheduling, agendas, meeting materials, minutes, and refreshments/meals and beverages needed
Maintain confidential board records and documentation
Assist with communication and follow-up related to governance matters
Support collaboration between the school and church leadership as applicable
Compose and send thank you letters to donors
Communicate with the Director of Development and Communications as needed