Executive Assistant to Founder

Maven Recruiting Group • Sunnyvale, CA

17h • Onsite

About The Position

A later stage AI company - backed by top-tier institutional investors, and cash-flow positive - is seeking a highly capable Executive Assistant to serve as a trusted, strategic partner to its Founder and CEO. This is a true founder at heart, deeply invested in the company they built. This is a highly visible, high-trust role at the center of a scaling organization.

Requirements

• Experience supporting a Founder, CEO, or senior executive within a startup or high-growth environment.
• Proven ability to partner with high-profile, high-visibility executives and navigate rapidly changing priorities.
• Quick, sharp, and highly responsive - comfortable operating with autonomy at speed.
• Absolute discretion and sound judgment when handling sensitive and confidential information.
• Tech-savvy and quick to adopt new tools, systems, and technologies.
• Strong written and verbal communication skills, with genuine warmth and a good sense of humor.

Responsibilities

• Provide dedicated support to the Founder, managing a complex and ever-evolving calendar, scheduling priorities, and strategic time management.
• Own inbox management, helping prioritize communications, draft responses, track action items, and ensure timely follow-through.
• Serve as a strategic thought partner by helping organize priorities, prepare for meetings, and drive accountability across key initiatives.
• Coordinate domestic and international travel arrangements, including detailed itineraries and last-minute changes.
• Prepare meeting materials, agendas, presentations, and briefing documents to keep the Founder informed and prepared.
• Leverage technology, productivity tools, and AI-driven resources to streamline workflows and increase efficiency.
• Partner closely with the Chief of Staff and the Founder's PA to ensure seamless coverage across professional and personal priorities.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed