Executive Assistant to Founder & CEO
tarte cosmetics•Key Largo, FL
•Hybrid
About The Position
tarte cosmetics is looking for a socially-savvy Executive Assistant to our Founder & CEO based in the Miami, FL area, with ability to commute 2x a week to the Key Largo, FL area. The EA will be responsible for CEO logistics, calendar coordination, travel & expense management, & serve as a liaison between departments. The ideal candidate has previous experience in an Executive/Personal Assistant role. This position will involve extensive travel including domestic & international.
Requirements
- Previous experience as an Executive or Personal Assistant, in a role involving calendar coordination, planning, travel coordination, etc.
- Proficiency in calendar management tools & office software
- Exceptional organizational skills, with a keen eye for detail
- Excellent written & verbal communication skills
- Proactive & adaptable, with the ability to thrive in a fast-paced environment
- Flexibility in work hours, must be available weekends & evenings with ability to travel often
- Hybrid onsite in greater Florida Keys area (able to commute from Miami 2x per week)
- Proficiency with AI tools (Claude, ChatGPT, Gemini, etc)
- Previous experience in a role involving social media management
- Strong video & editing skills (Capcut, TikTok, Instagram)
- In depth knowledge of TikTok, Instagram, Pinterest, Snapchat & other platforms trends & best practices
Responsibilities
- Manage & serve as the liaison across all departments to maintain & organize the CEO's calendar; schedule meetings, appointments, travel arrangements, etc.
- Ensure necessary briefs & documents have been provided for meetings & engagements
- Help with logistics for on-site photoshoots, events, etc.
- Monitor & reconcile expenses, maintaining meticulous records & adhering to budget guidelines
- Handle sensitive information with the utmost discretion & professionalism
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
