Executive Assistant to CTO

Brex•San Francisco, CA

1d•Hybrid

About The Position

Brex is seeking an Executive Assistant to the Chief Technology Officer (CTO) to provide comprehensive, high-leverage support for Brex’s engineering strategy and growth. This role involves managing the day-to-day operations of the CTO's office, ensuring seamless communication, cross-functional alignment, and operational rigor within the engineering department. The Executive Assistant will be responsible for managing the CTO's time, including complex calendars, prioritizing meetings, coordinating travel and executive engagements, and ensuring follow-through on critical initiatives. Collaboration with engineering leaders and cross-functional partners is key to keeping initiatives moving and aligning the CTO's priorities across the organization. A significant aspect of this role involves leveraging AI tools to scale personal impact and the CTO's capacity, going beyond basic tasks to automate workflows, support programs, and increase efficiencies. The ideal candidate will possess strong business judgment, exceptional organizational skills, genuine curiosity about technology and AI, comfort with ambiguity, and the ability to manage multiple workstreams with discretion and professionalism.

Requirements

3+ years of administrative experience in a fast-paced environment, ideally supporting technical or engineering leaders
Outstanding organizational, written/verbal communication, and listening skills, plus high attention to detail
Strong team-player attitude; needs to work well under pressure and be adaptable in the face of changing priorities
Excellent problem-solving, time-management, and prioritization skills
High degree of discretion and integrity, especially when taking care of confidential information
Demonstrated experience using AI tools to scale personal productivity, draft communications, synthesize information, and automate workflows
Genuine curiosity about technology, AI, and how engineering organizations work; comfort operating in a highly technical environment
Expert with G-Suite (Google Calendar, Gmail, Google docs, Google sheets, etc.)

Responsibilities

Manage and prioritize the CTO’s calendar across multiple time zones, including internal and external meetings, interviews, and complex domestic and international travel.
Ensure the CTO is strategically prepared for meetings and speaking engagements by coordinating agendas, presentations, materials, and follow-ups.
Partner across the broader EPD organization to support key programs, communications, culture initiatives, organizational operations, planning processes, and strategic initiatives that strengthen alignment, engagement, and execution at scale.
Coordinate and facilitate team, leadership, and All Hands meetings, including preparing materials, capturing notes, tracking action items, and driving accountability to ensure alignment and execution.
Plan and execute team events, offsites, strategy sessions, and large-scale organizational programs, including company-wide initiatives such as Brex’s hackathon, coordinating across stakeholders to drive successful execution and engagement.
Partner closely with our HR Business Partner to support engagement initiatives, organizational planning, team effectiveness programs, onboarding efforts, and other people-related initiatives across the EPD organization.
Partner with Recruiting to schedule and facilitate executive interview panels.
Serve as the on-site point of contact for external partners and candidates, maintaining the highest level of confidentiality and discretion.
Maintain high responsiveness and professionalism across all communications, supporting internal and external correspondence with clarity and accuracy.
Partner closely with other Executive Assistants and cross-functional partners to support company-wide initiatives while modeling operational excellence and strong cultural leadership.