Executive Assistant to Co-Founder (Law Firm)

Kelleher & Holland LLC • North Barrington, IL

just now

About The Position

We are seeking an experienced Executive Assistant to provide high-level administrative and personal support to the Co-Owner of our law firm. This role requires exceptional professionalism, discretion, strong communication skills, and advanced proficiency with modern office and legal technologies.

Requirements

• 5+ years of executive assistant or senior administrative experience (law firmp referred)
• Excellent written and verbal communication skills; strong proofreading ability
• Highly organized with strong time-management skills
• Typing speed of 60 WPM or higher
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, Teams)
• Strong working knowledge of Adobe Acrobat (PDF editing, redaction, e-signatures)
• Experience with chat/collaboration tools and cloud-based document systems
• Comfort using modern and AI-assisted productivity tools

Responsibilities

• Provide direct administrative and personal support to the Co-Owner
• Manage a complex calendar, appointments, meetings, travel, and project days
• Screen and respond to phone calls, emails, and electronic communications
• Communicate with clients on behalf of the Co-Owner and summarize key matters
• Draft, proofread, and format correspondence, engagement letters, and documents
• Transcribe voicemails and dictated messages
• Conduct internet and legal-related research as requested
• Organize files, track expenses, and manage continuing education records
• Maintain strict confidentiality and work independently
• Follow firm directives and complete additional projects as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree