Executive Assistant to CFO

White Cap•Atlanta, GA

21h•Onsite

About The Position

This position at White Cap offers a unique opportunity to work in an exciting and diverse environment with varied career opportunities. The White Cap family is dedicated to Building Trust on Every Job through knowledgeable, capable, and dependable associates. This role provides direct support to an executive, acting as a strategic partner to anticipate needs and priorities, ensuring high-quality administrative and operational support across the organization. The Executive Assistant will manage schedules, communications, and key projects, ensuring smooth operations, handling confidential matters, and facilitating efficiency in achieving business goals.

Requirements

BS/BA in a related discipline OR MS/MA and generally 3-5 years of experience in a related field.
Certification is required in some areas.

Nice To Haves

8+ years of experience directly supporting C-suite executives (CEO, CFO, COO, etc.)
Demonstrated mastery in calendar management and travel logistics for multiple executives
Advanced proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook)
Experience managing expenses and corporate credit cards in Concur or similar systems
Exceptional written and verbal communication skills; proven ability to interface with board members and investors
Strong attention to detail, organizational excellence, and follow-through on deliverables
Proven discretion handling confidential and sensitive company information
Demonstrated success in event and meeting planning
Ability to travel 10%

Responsibilities

Demonstrates collaboration, accountability, trust, and execution.
Maintains a comprehensive understanding of department policies and procedures to effectively execute responsibilities.
Reviews upcoming meetings to ensure leaders have necessary information for productivity.
Distributes meeting materials timely to appropriate stakeholders.
Launches and delivers scheduled meetings, including meal planning, requesting agenda items, and preparing necessary data in advance.
Ensures expense reports are accurate and complete.
Tracks and processes expenses, submits invoices, and handles reimbursements.
Approves expense reports and purchase orders for executives’ direct reports.
Manages reconciliation of corporate credit card expenses, ensuring accuracy and timeliness.
Uses discretion and judgment to prioritize meetings and manage information flow to executives.
Serves as the primary communication hub, managing incoming requests and information from administrative staff.
Ensures smooth communication between administrative teams.
Collaborates with leaders, administrative support team, and associates to drive alignment and execution of priorities.
Manages special projects or initiatives, ensuring deadlines are met and progress is tracked.
Plans and organizes travel, including flights, accommodations, itineraries, and transportation.
Manages travel requests and approvals appropriately.
Maintains highly confidential and specialized information, utilizing an in-depth understanding of organizational policies, procedures, and operations.
Engages with stakeholders, including management, coworkers, clients, vendors, contractors, and visitors.
Acts as an extension of the CEO and executive team.
Screens and responds to phone calls and correspondence, prioritizing messages.
Organizes and maintains files and records for accessibility and organization.
Drafts, proofreads, and edits correspondence, reports, presentations, and other documents.
Identifies key barriers/core problems and applies problem-solving skills to deal creatively with complex situations.
Troubleshoots and resolves complex problems.
Makes decisions under conditions of uncertainty, sometimes with incomplete information, that produce effective end results.
Independently performs assignments with instruction limited to the expected results.
Determines and develops an approach to solutions.
Receives technical guidance only on unusual or complex problems or issues.
May oversee the completion of projects and assignments, including planning, assigning, monitoring and reviewing progress and accuracy of work, evaluating results, etc.
Contributes to employees' professional development but does not have hiring or firing authority.