Executive Assistant to CEO

Modern Executive Solutions

18h•Remote

About The Position

We are looking for a disciplined, energetic, service-oriented individual to provide exceptional support to the Office of the CEO. This role is pivotal to the CEO’s success and the success of the firm. The EA to the Office of the CEO will connect the dots, orchestrate the seamless execution of multiple operational details and ensures the CEO is able to address his most critical priorities on an ongoing basis. The Office of the CEO is comprised of the CEO, the Operations Leadership Team and will regularly include the Chief Experience Officer and Chief Financial Officer as party to strategic projects and initiatives.

Requirements

Business Development Processes: Familiarity with pipeline management, client engagement cycles, and disciplined follow-up to drive opportunities forward.
Calendar Management: Understanding of complex scheduling across competing priorities, multiple stakeholders, and time zones.
Executive Travel Strategy: Understanding of how to plan travel that maximizes efficiency, productivity, and contingency readiness.
Excellent Written and Verbal Communication: Ability to communicate with a diverse audience in a professional and timely way. Detail-oriented, but succinct with the ability to accommodate stakeholder preferences.
Organization, Tracking & Planning: Ability to help organize and track multiple workstreams, projects, and tasks while prioritizing execution and communication to all stakeholders including event management.
Problem Solving: Defining and analyzing a problem, developing solution options, and selecting a course of action.
Business Systems & Tools: Proficiency with core technologies including Microsoft Office Suite, CRM platforms (e.g., Salesforce), and applicant tracking systems (ATS).
Discretion and maturity: Requires high sensitivity and caution with reviewing, sharing, and responding to inquiries of information. Ability to remain professional, trustworthy, rational, and balanced, while taking self-interest, preferences, or emotions out of the equation.
Adaptability: Ability to navigate ambiguity and adapt quickly in fast-changing situations. Flexibility to manage shifting priorities while maintaining productivity. Creative solutions finder.
Drive and curiosity: A team player who thrives in a collaborative, remote-first environment and values exchanging ideas and insights with colleagues.
Attention to detail: Committed to delivering high-quality work with meticulous attention to detail, ensuring accuracy in all aspects of your tasks.
Growth Mindset/Resiliency: Openness to feedback and a desire for continuous improvement. Ability to reflect on past experiences and apply lessons learned to new challenges.
Educational Background: Bachelor’s degree in business, social science, finance, data science or equivalent.
Work Experience: Previous relevant experience, e.g., administrative, executive, or sales support roles in professional services organizations.
Quick Learner re: Office Tools/Technology: Able to quickly master the use of new technology tools to get things done.

Responsibilities

Calendar and Email Management – Schedules high volume of meetings and provides context, knows how to prioritize requests, and monitors high-volume email with discretion and confidentiality. Will also be able to answer emails on behalf of the CEO when appropriate
Business Development Support: Track, coordinate, and proactively follow up on business development meetings, ensuring timely action on key opportunities, maintaining accurate records, and facilitating communication between stakeholders to drive pipeline progress
Travel Coordination: Manage complex, high-volume domestic and international travel arrangements, including itinerary planning, logistics coordination, and real-time adjustments to ensure seamless executive travel experiences
Operations Leadership Team Management – Provide comprehensive administrative support to senior leadership, including calendar management, cross-functional coordination, meeting prioritization, and proactive resolution of scheduling conflicts across a dynamic executive team
Stakeholder Management – Successfully builds positive and trusting relationships with internal stakeholders, clients, and candidates
Personal Requests – Occasionally assists with coordinating personal tasks including appointments or trips