Executive Assistant to CEO

Key Staffing • Bakersfield, CA

1d • $23 - $28

About The Position

Our client is a well-established and growing service provider within the oil and gas industry, supporting field operations. They are seeking a highly organized, detail-oriented Executive Assistant to directly support the CEO. This role requires a professional who is comfortable operating in a fast-paced environment and who brings hands-on purchasing experience within oil and gas operations. The ideal candidate will serve as a trusted extension of the executive team, managing both professional and personal administrative responsibilities with efficiency.

Requirements

• Purchasing experience within the oil and gas industry (required)
• Strong understanding of oilfield operations, terminology, and procurement processes
• Exceptional organizational, time management, and multitasking skills
• High level of professionalism, confidentiality, and discretion
• Proficiency with Microsoft Office (Outlook, Excel, Word) and purchasing systems
• Strong communication skills—both written and verbal

Nice To Haves

• Experience supporting a CEO or owner in an oil and gas or industrial services environment
• Familiarity with vendor negotiations and cost controls
• Ability to anticipate executive needs and operate independently

Responsibilities

• Provide direct day-to-day administrative and personal support to the CEO
• Manage calendars, appointments, travel arrangements, and scheduling priorities
• Handle confidential and sensitive information with discretion
• Serve as a liaison between the CEO and internal teams, vendors, and external partners
• Manage purchasing activities related to oil and gas operations, equipment, parts, and services
• Create, track, and reconcile purchase orders
• Coordinate with vendors, suppliers, and field operations to ensure timely delivery
• Maintain purchasing records and support cost tracking and approvals
• Prepare reports, correspondence, and executive-level documentation
• Assist with invoice review, approvals, and coordination with accounting as needed
• Support internal processes and special projects as assigned
• Maintain organized digital and physical filing systems

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed