Executive Assistant To CEO

The VA Group, LLC

1d•Remote

About The Position

We are seeking a highly organized, proactive, and strategic Executive Assistant to support the CEO in managing his communications, calendar, coaching initiatives, and speaking engagements. The ideal candidate acts as a trusted right-hand, ensuring priorities are met, action items are executed, and all operational and client-facing responsibilities run seamlessly. This role requires a detail-oriented problem solver who can anticipate needs, streamline processes, and maintain executive-level efficiency. Disclaimer: This is a general overview of the position. Specific tasks and tools will be discussed in detail during the final interview.

Requirements

Exceptional organizational, time-management, and problem-solving skills.
Strong proficiency in Google Workspace and modern productivity tools.
Confident in executive-level communication, both written and verbal.
Ability to anticipate needs, prioritize strategically, and maintain discretion.
Proactive, self-motivated, and able to handle multiple high-priority initiatives simultaneously.
Headset: USB headset with noise cancellation
Webcam: Working webcam
Computers: Primary and backup computer with at least i5 to i7 processor and 8GB RAM
Internet: Main internet service speed of at least 25 Mbps wired connection; backup internet speed of at least 10 Mbps
Eligibility Requirement: Non-U.S. Based Applicants Only

Responsibilities

Executive Operations & Communication Management: Review and synthesize call transcripts and communications, extracting actionable insights and ensuring follow-up items are executed. Manage email, messages, and calendars, prioritizing high-value items and reducing distractions. Maintain and organize digital assets, including Google Drive and internal documentation. Keep Tony accountable for deadlines, deliverables, and strategic objectives.
Coaching & Engagement Oversight: Prepare, maintain, and update high-level notes for coaching calls. Track ongoing initiatives, follow-ups, and key discussion points. Coordinate scheduling, materials, and logistics to ensure smooth coaching operations.
Speaking Engagement & Content Coordination: Oversee the preparation of presentations and speaking materials, leveraging tools like Gamma AI for executive-level outputs. Coordinate with event organizers and agents for content, logistics, and post-event follow-ups. Drive attendee engagement for webinars, masterclasses, and speaking events.
Relationship & Lead Management: Proactively follow up with leads, webinar attendees, and key contacts to nurture relationships. Ensure strategic initiatives and opportunities are tracked and acted upon promptly.