Executive Assistant to CEO

Earnest • San Francisco, CA

7h • Remote

About The Position

The Executive Assistant to the CEO will report to the CEO. As the Executive Assistant to the CEO, you will: Serve as the primary strategic and administrative partner to the CEO, managing a complex and dynamic calendar across internal and external stakeholders Proactively prioritize, coordinate, and protect the CEO’s time, ensuring alignment with company priorities and key decision points Own meeting preparation and follow-through, including agenda development, briefing materials, note-taking, and action-item tracking Act as a gatekeeper and liaison for the CEO - handling inbound requests with discretion, judgment, and professionalism Coordinate domestic and international travel, itineraries, and logistics Support preparation for board meetings, executive leadership meetings, and external presentations Manage sensitive and confidential information with the highest degree of integrity and trust Partner closely with the Chief of Staff, Executive Team, and key cross-functional leaders to ensure smooth execution of CEO priorities About You: 5+ years of experience supporting a CEO or senior C-suite executive in a fast-paced, high-growth environment Exceptional organizational skills with the ability to manage multiple priorities simultaneously Strong executive presence and comfort interacting with senior leaders, board members, and external partners Outstanding written and verbal communication skills Proactive, resourceful, and able to operate independently with sound judgment High level of discretion and professionalism when handling confidential information Advanced proficiency with Google Workspace and comfort learning new tools quickly Even Better: Experience in fintech, financial services, or technology companies Prior experience supporting a remote executive Where: This role is remote within the U.S. , with a requirement that candidates are based on the East Coast or willing to work East Coast hours to support the CEO’s schedule. #LI-AM

Requirements

• 5+ years of experience supporting a CEO or senior C-suite executive in a fast-paced, high-growth environment
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Strong executive presence and comfort interacting with senior leaders, board members, and external partners
• Outstanding written and verbal communication skills
• Proactive, resourceful, and able to operate independently with sound judgment
• High level of discretion and professionalism when handling confidential information
• Advanced proficiency with Google Workspace and comfort learning new tools quickly
• Candidates are based on the East Coast or willing to work East Coast hours to support the CEO’s schedule

Nice To Haves

• Experience in fintech, financial services, or technology companies
• Prior experience supporting a remote executive

Responsibilities

• Serve as the primary strategic and administrative partner to the CEO
• Manage a complex and dynamic calendar across internal and external stakeholders
• Proactively prioritize, coordinate, and protect the CEO’s time
• Own meeting preparation and follow-through, including agenda development, briefing materials, note-taking, and action-item tracking
• Act as a gatekeeper and liaison for the CEO
• Coordinate domestic and international travel, itineraries, and logistics
• Support preparation for board meetings, executive leadership meetings, and external presentations
• Manage sensitive and confidential information
• Partner closely with the Chief of Staff, Executive Team, and key cross-functional leaders

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed