Executive Assistant to CEO

Topaz HR • East Hanover Township, PA

23h • $100,000 - $130,000 • Onsite

About The Position

Our client, a fast-growing and dynamic company in the commercial real estate/investment space, is seeking an experienced Executive Assistant to support the CEO. This fully onsite role provides high-level exposure to strategic operations and has the potential to scale into a Chief of Staff position for the right candidate.
Location: East Hanover, NJ
Employment Type: Full-Time, onsite
Salary: $100,000–$130,000 USD/ Annually

Requirements

• Proven experience supporting C-level executives, preferably in fast-paced corporate, real estate, or investment environments.
• Exceptional organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• High level of discretion, judgment, and professionalism.
• Proficiency with Microsoft Office Suite, Google Workspace, and productivity/collaboration tools.
• Ability to anticipate needs and work proactively.

Nice To Haves

• Experience in commercial real estate, investment, or financial services.
• Familiarity with project management tools (Asana, Trello, Monday.com, etc.).
• Bachelor’s degree or equivalent experience.
• Strong interest in professional growth into executive leadership roles.

Responsibilities

• Provide comprehensive administrative and operational support to the CEO, including managing calendars, scheduling meetings, and coordinating travel.
• Serve as the primary point of contact for internal teams, investors, and external partners.
• Draft, proofread, and manage executive communications, presentations, and reports.
• Organize and coordinate special projects, follow-ups, and high-priority initiatives.
• Handle confidential information with discretion and professionalism.
• Anticipate the CEO’s needs, streamline workflows, and proactively solve administrative and operational challenges.
• Over time, take on more strategic responsibilities, including cross-functional coordination, project management, and executive-level decision support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level