Executive Assistant to CEO

Bobbie

1d•$140,000 - $160,000•Onsite

About The Position

We're seeking an exceptional Executive Assistant to serve as the Cofounder and CEO’s right hand in scaling our fast-paced, high-growth environment. This role is perfect for a proactive, detail-oriented professional who thrives in ambiguity and wants to make a meaningful impact at a mission-driven company. As an Executive Assistant, you'll be an extension of our CEO, providing strategic support that goes beyond traditional administrative duties. You'll play a critical role in enabling our leadership to focus on what matters most while ensuring seamless operations across our remote-first organization.

Requirements

5+ years of experience supporting C-level executives
Proven track record in high-growth startup or scale-up environments
Experience managing complex travel coordination and logistics
Exceptional organizational skills with acute attention to detail and follow-through
Outstanding verbal and written communication abilities
Advanced proficiency in Google Workspace, presentation tools (Keynote), and Excel
Ability to remain calm and poised under pressure
Strong grasp of current social networking and digital communication systems
Strong work ethic with a proactive, solution-oriented/servant first mindset
Professional demeanor with positivity and good judgment
Ability to handle confidential information with discretion
Resourceful problem-solver who can juggle multiple priorities
Thrives in ambiguous situations and adapts quickly to change

Responsibilities

Provide comprehensive executive support to CEO, working 5 days per week in-person
Own operational rhythms and scheduling on behalf of CEO (master advanced management of Google Workspace)
Excellent problem solver, proactively manage complex calendars, prioritizing and scheduling across time zones in a remote environment
Action executive inboxes, drafting responses and managing communications
Prepare for meetings, take detailed notes, and ensure timely follow-up on action items
Plan and coordinate extensive travel for CEO ensuring tight travel timelines and turnarounds, coordinating to maximize for efficiency while following along proactively in real-time
Manage travel logistics with both strategic foresight and real-time problem-solving capabilities
Handle expense management and reconciliation
Coordinate complex multi-person travel arrangements and itineraries
Participate in strategic organizational activities and initiatives
Manage end-to-end external executive events and senior leadership agendas
Interact professionally with key external partners and stakeholders
Provide lightweight support to VPs reporting to your assigned executives
Lead special projects including team offsite planning and ad hoc strategic initiatives
Anticipate executive needs and provide personalized support within professional scope
Maintain awareness of personal obligations to help executives manage competing priorities
Exercise sound judgment and maintain strict confidentiality on sensitive matters

Benefits

Competitive stock options
401k with employer match
Employee medical, dental, and vision insurance 100% covered by Bobbie, with options to add dependents through a subsidized pre-tax deduction
US-based remote work model
Flexible Time Off Policy (including Summer Fridays; half days on Fridays Memorial Day through Labor Day)
16 paid company holidays, plus an end of year holiday shut down
16 weeks of paid parental leave with the option to take an additional 8 months unpaid
One year subscription to Bobbie or Baby's Only
$75 monthly internet stipend
Co-working space reimbursement