EXECUTIVE ASSISTANT TO CEO
About The Position
The Executive Assistant to the CEO provides comprehensive, high-level administration support to the CEO ensuring efficient daily operations and effective execution of organization goals, strategies and objectives. While supporting a one-on-one working relationship with the CEO, also supports executive leaders, board members and all internal/external stakeholders. This professional represents the administrative office and therefore must display extraordinary communication and organization skills. The executive assistant also oversees the administration support team that supports Senior Leadership.
Requirements
- Associate Degree in Secretarial Science or equivalent education/experience (required); Bachelor's level preferred.
- At least five years experience providing administrative/secretarial support for senior level staff (CEO, COO, VP, etc.), preferably in a healthcare environment. (required)
- Manage senior leadership support staff
Responsibilities
- Time & Calendar Management - Organizing meetings and maintaining schedule for CEO, resolving conflicts, identifying locations and providing necessary tools and information as needed.
- Excellent written and verbal communication skills - As a representative of the CEO, this person must manage the confidence of all persons entrusting the CEO with their time, information, or request. As such, confidentiality is a must while handling incoming and outgoing communications via email, calls, or messages. Skilled with screening, prioritizing, drafting and responding on behalf of the CEO.
- Project Coordination - Demonstrates proactive approaches to problem-solving with strong decision-making capability. Prepares agendas, materials and minutes with thoroughness and accuracy.
- Highly resourceful team-player, with the ability to also work independently. This involves report preparation, addressing invoices, arranging travel and managing expense reports.
- Proficiency in the use of computer and business software - to include Word, Excel, PowerPoint and Outlook, as well as the ability to operate all stand office machines.
- Kindness tempered with compassion - Recognition of the empathy needed when working within the healthcare landscape.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
