Executive Assistant to CEO - PS HQ

Extime PS LLC•El Segundo, CA

13d•$75,000 - $90,000•Onsite

About The Position

The Executive Assistant provides high-level administrative and personal support to the Chief Executive Officer of PS, serving as a trusted partner in managing priorities, communications, travel, and day-to-day logistics. This role requires exceptional judgment, discretion, emotional intelligence, and the ability to anticipate needs in a fast-paced executive environment. The ideal candidate is highly organized, service-oriented, and comfortable balancing business priorities with select personal assistant responsibilities while maintaining the highest degree of professionalism and confidentiality.

Requirements

4-6+ years of administrative experience supporting senior executives
4-6+ years of EA/PA experience
Exceptional communication skills
Ability to prioritize multiple projects quickly and accurately in a fast-paced environment with evolving priorities and last-minute changes
Strong organizational skills, attention to detail, and execution excellence
Advanced presentation and document formatting skills with a keen eye for detail and aesthetically polished output; experience using tools in Microsoft Office & Canva
Proven ability to build strong cross-functional relationships
Experience designing or improving administrative workflows
High level of discretion and emotional intelligence

Responsibilities

Serve as a trusted administrative partner and primary point of contact for the CEO, coordinating effectively with executives, employees, board members, guests, and external partners.
Manage the CEO’s complex calendar with a strong understanding of business priorities, including meeting coordination, conflict resolution, schedule optimization, and proactive adjustments as needs evolve.
Ensure CEO meetings are thoughtfully prepared and fully coordinated, including agendas, materials, logistics, dial-ins, hospitality needs, and timely follow-up on action items.
Coordinate end-to-end domestic and international travel for the CEO, including flights, hotels, ground transportation, dining arrangements, detailed itineraries, and real-time adjustments as schedules shift.
Provide polished personal assistant support for the CEO, including managing appointments, reservations, personal travel, household and family logistics, orders, deliveries, gifts, errands, and special projects. Coordinate household vendors, repairs, bills, medical reimbursements, personal-care appointments, VIP travel services, and family events with discretion and care.
Anticipate executive and personal needs by maintaining awareness of upcoming commitments, deadlines, events, preferences, and logistical details that support the CEO’s efficiency and overall day-to-day experience.
Support CEO communications by monitoring, organizing, and triaging inbox activity, drafting responses when appropriate, and ensuring timely follow-through on priority messages.
Prepare and format communications such as memos, emails, presentations, and reports.
Coordinate office and meeting logistics, including conference room bookings, catering, set-up, and guest experience.
Support day-to-day office operations and ad hoc administrative needs.
Prepare expense reports, process invoices, and track payments.
Take full ownership of assigned tasks and projects with minimal oversight.
Perform other duties as assigned by leadership.