Executive Assistant to CEO - AI Startup - San Mateo (Hybrid)

Burke+Co•San Mateo, CA

1d•Hybrid

About The Position

Our client, an innovative & well-funded AI startup, seeks an Executive Assistant to support their CEO/co-founder. This role will provide expert-level administrative support, streamline the executive's day-to-day, and assist with project management & process improvements. The ideal candidate has experience supporting leadership at a hypergrowth & fast-moving tech startup and is passionate about the AI machine learning space. This is an amazing opportunity to join a cutting-edge startup as they expand their administrative team and grow as a company!

Requirements

3+ years of experience as an Executive Assistant supporting senior leadership at a tech startup and/or high-growth tech company
Passion for & knowledge of AI tools a plus!
Responsive nature and the ability to respond to action items outside of regular business hours
Ability to regularly travel with the CEO
Expert project management skills & experience
Self-starter with the ability to thrive in a high-growth environment
Adaptable nature and ability to shift priorities as needed
Strategic & process-oriented mindset
Superb organizational skills
Slack experience a plus

Responsibilities

Expertly prioritize co-founder's time, oversee calendar management, organize meetings, and address scheduling conflicts
Act as an extension of the co-founder & company with professionalism & polish
Manage projects, track timelines, and ensure deadlines are met
Oversee daily office operations
Coordinate travel and prepare itineraries
Manage internal & external communications with a sense of urgency & discretion
Track important action items and send corresponding follow-ups
Prepare presentations and meeting materials
Plan company events, offsites, and meetings
Track and process expenses weekly
Light personal assistance
Assist with various tasks and projects, as needed