Executive Assistant to CEO (NY)

SpreeAI • New York, NY

9d • Onsite

About The Position

SpreeAI is a fast-growing, innovative AI company at the forefront of fashion and e-commerce, revolutionizing how consumers engage with fashion through lifelike photorealistic try-on technology and hyper-personalized shopping experiences. Our mission is to redefine the retail landscape with cutting-edge AI solutions that blend high fashion and technology. Backed by top-tier investors and guided by visionary leadership, SpreeAI has quickly gained a high-profile reputation – the company’s board even includes iconic supermodel Naomi Campbell, underscoring its unique fusion of fashion and tech. We thrive in a dynamic, fast-paced environment where creativity meets technology to drive real impact. If you are passionate about innovation and shaping the future of fashion, SpreeAI offers a platform to make your mark. We are seeking a master multitasker, proactive contributor, and dedicated right-hand to support our CEO in a high-performance startup environment. This individual must be passionate about fashion, have grit, and be comfortable working in a fast-paced, high-growth setting that demands top-notch organizational skills and adaptability. We need someone scrappy and solutions-oriented — an individual who will get things done without hand-holding. This is not a traditional 9-to-5 role. You must have the flexibility to be available on weekends, late nights, and around the clock as needed to support the CEO’s schedule and priorities. Given the sensitive nature of this position, absolute loyalty, discretion, and trustworthiness are paramount.

Requirements

• Location: Must be based in the New York City area
• Experience: 3–5 years of experience as an Executive Assistant (or in a comparable executive support role), preferably in a startup or high-growth company environment , with a strong grasp of startup culture and its fast-paced demands.
• Travel: Willingness and ability to travel frequently alongside the CEO, including internationally, often on short notice. A valid passport and ability to accommodate frequent business travel is required.
• Communication & Collaboration: Excellent verbal and written communication skills, and a cooperative attitude for working closely with team members at all levels.
• Emotional Intelligence: High level of emotional intelligence, cultural sensitivity, and the ability to handle interpersonal relationships judiciously and empathetically.
• Calm Under Pressure: Ability to remain calm, composed, and effective in high-pressure or rapidly changing situations.
• Adaptability: Adapts quickly to the CEO’s work style and preferences; able to pivot and adjust plans based on immediate priorities and feedback.
• Confidentiality: Proven ability to maintain strict confidentiality and uphold integrity in handling sensitive information and tasks.
• Technical Proficiency: Proficiency with office and productivity tools such as Microsoft Office (Excel, Word, PowerPoint), Google Workspace, Slack, and other relevant software.

Responsibilities

• Calendar & Coordination: Manage the CEO’s professional and personal schedule, including calendars, agendas, email and phone correspondence, client/vendor meetings, and other logistical arrangements.
• Communication: Handle written and verbal communications on behalf of the CEO in a timely, professional manner, ensuring seamless coordination with internal teams and external stakeholders.
• Cross-Functional Liaison: Collaborate closely with various departments at SpreeAI to support high-level operations and act as a bridge between the CEO and the wider team.
• Scheduling & Information Flow: Coordinate complex calendars and meetings, managing the flow of information to and from the CEO while keeping the CEO’s best interests in mind.
• Travel Management: Arrange and oversee all aspects of the CEO’s travel plans – including flights, accommodations, and transportation – and accompany the CEO on trips to ensure all logistics and needs are handled smoothly.
• Administrative Support: Provide comprehensive administrative support, such as preparing meeting notes and presentations, managing monthly expense reports and budgeting, and handling any ad hoc tasks or projects to facilitate smooth operations.
• Execution & Follow-through: Proactively follow up on pending tasks and executive directives to ensure initiatives are executed on time and nothing falls through the cracks.
• Personal Assistance: Serve as the “hands and feet” of the CEO for personal errands and tasks, both planned and on-the-fly, to help the executive stay focused on business priorities.
• Household & Lifestyle Management: Manage personal logistics for the CEO, including overseeing household needs (coordination with household staff, vendors, or contractors), arranging for maintenance or services, handling personal shopping or gifts, and managing mail and deliveries.
• Organization: Keep the CEO’s personal and work environments (home, office, travel accommodations, etc.) organized, clean, and well-maintained at all times.
• Research & Reservations: Book reservations (travel, restaurants, events) and conduct thorough research for any personal or professional needs. Anticipate the CEO’s needs in advance and ensure all preparations are in place to meet them.

Benefits

• Impact & Innovation: Join a company that is pioneering the future of fashion with AI. In this role, you’ll have a direct hand in shaping an industry’s transformation and driving SpreeAI’s growth to the next level. Your work will influence how millions of people shop and experience fashion.
• High-Profile Environment: Operate at the heart of a high-profile venture. You’ll work alongside world-class talent and advisors – including fashion icon Naomi Campbell on our board – gaining exposure to top minds in both tech and fashion. This role comes with significant visibility and the chance to build relationships with renowned industry partners.
• Growth Opportunity: You'll have an opportunity to gain hands-on skills at a high growth fashion AI startup.
• Dynamic Startup Culture: Experience the energy of a fast-paced startup that values innovation, initiative, and high performance. We pride ourselves on a culture where big ideas are celebrated, and everyone is driven to excel. You’ll have the opportunity to make immediate impact everyday and gain exposure working in a fast-paced fashion AI startup.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed