Executive Assistant to CEO

Fieldguide•San Francisco, CA

About The Position

Fieldguide is looking for a highly organized and proactive Executive Assistant to support our CEO. In this role, you will ensure the CEO remains focused on the company’s top priorities by managing schedules, streamlining operations, and anticipating needs in a fast-paced environment. You will work closely with the CEO and Executive Leadership Team (ELT), coordinating across key initiatives and handling high-impact responsibilities that contribute to the company’s success. This is a unique opportunity to take on a critical support role within a high-growth SaaS startup transforming the audit & advisory space, offering exposure to strategic decision-making and operational execution.

Requirements

2-5+ years of experience supporting a CEO or equivalent in a high-growth or fast-paced environment, ideally within technology startups.
A master of details who can prioritize and execute multiple projects seamlessly.
A proactive and dependable partner, adept at anticipating needs and driving solutions with minimal direction.
Exceptional verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders at all levels.
Thrives in a rapidly evolving environment, embracing change with flexibility and a solutions-oriented mindset.
Proficiency in Google Workspace (Docs, Sheets, Calendar) and collaboration tools such as Slack.

Responsibilities

Manage the CEO’s time with foresight, ensuring alignment with organizational priorities.
Build and maintain relationships with key stakeholders, including board members, investors, and external partners.
Partner with the Chief of Staff to ensure seamless planning for ELT events and other operational needs.
Coordinate logistics for the CEO’s travel to customer and prospect visits, events, and conferences, including booking transportation and stay.
Prioritize and prepare the CEO for meetings, such as preparing materials for customer meetings, board discussions, and speaking engagements.
Lead logistics and coordination for ELT meetings and offsites, including scheduling and agenda.
Own office management tasks, ensuring an efficient and professional workplace environment.
Coordinate company-wide meetings, such as All Hands, including scheduling and logistics.