Executive Assistant to CEO
About The Position
Pristine Renovations is seeking a high-level Executive Assistant to serve as the operational extension of the Owner. This is not a traditional administrative role. This position exists to protect the Owner’s time, reduce friction across the business, close open loops, and ensure execution without constant escalation . If you wait to be told what to do, this role is not for you. If you see problems forming and act before they land, keep reading. Act as the operational extension of the Owner Own calendar, inbox, priorities, and follow-ups Communicate with vendors, subs, and internal team members on leadership’s behalf Review expenses, invoices, and job costs for accuracy Flag risks before they become problems Improve systems instead of just following them What Success Looks Like: The Owner spends significantly less time reacting to day-to-day issues Fewer dropped balls, missed follow-ups, and last-minute fires Cleaner financial flow with fewer surprises Faster, better decisions because information is curated — not dumped This Is Not: ● A receptionist role ● A passive support position ● A checklist job This is a role for someone who wants real responsibility and real impact.
Requirements
- 5+ years supporting a senior executive, owner, or operator (construction, trades, or ops-heavy environments strongly preferred)
- Strong financial literacy; comfortable reviewing P&Ls, job costs, invoices, and expenses
- Clear, confident written and verbal communication skills
- Comfortable following up, pushing for clarity, and addressing issues directly
- Highly organized, fast-moving, and composed under pressure
- Thinks in outcomes, not instructions
Responsibilities
- Act as the operational extension of the Owner
- Own calendar, inbox, priorities, and follow-ups
- Communicate with vendors, subs, and internal team members on leadership’s behalf
- Review expenses, invoices, and job costs for accuracy
- Flag risks before they become problems
- Improve systems instead of just following them
Benefits
- Competitive salary based on experience
- Performance-based bonus potential
- Long-term growth opportunity as the company scales
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
