Executive Assistant to CEO

Strategic Factory • Owings Mills, MD

49d

About The Position

While working as an Executive Assistant, you will be tasked with fulfilling duties and performing tasks related to assisting the President & CEO with regard to all matters of administration. The person in this position assists with performing all operational duties of their supervisor and offering administrative support.

Requirements

• Bachelor’s Degree is preferred but 3-5 years of experience or training in the business industry is necessary. Prior experience supporting an entrepreneurial executive with a marketing focus is highly preferred.
• Performing this job successfully requires that an individual have a solid understanding of computers, data entry, internet searches
• Must be highly skilled in Microsoft Office suite and Outlook for email.
• Ability to write effective correspondence to customers and coworkers
• Ability to pass a background check
• Vision abilities required by this job include being able to see clearly at 20 inches or less, distinguish colors, and adjust focus
• Mathematical abilities required by this job include reading a ruler, calculating simple costs, and other basic mathematical skills
• Strong attention to detail
• Excellent communication skills
• Positive attitude
• Committed to company mission and values
• Flexible and willing to adapt to change
• Regularly required to sit at a desk and answer phones and work on computer desktops. Regular standing and walking to copiers, printers, and scanners is required. The associate must occasionally lift and /or move up to 25 pounds.
• Regularly exposed to noise typical of an office environment such as printers, computers, and phones operating.

Nice To Haves

• Prior experience supporting an entrepreneurial executive with a marketing focus is highly preferred.

Responsibilities

• Serving as a liaison between the executive and employees, vendors, and clients
• Maintain the executives online social presence as it relates to business activities
• Prepare visually pleasing presentation materials for the executive’s use in meetings, town halls, etc.
• Performing routine office management duties such as maintaining and ordering supplies, scheduling meetings, arranging for catering and maintaining records
• Making travel arrangements on an as needed basis for all employees conducting business travel
• Maintaining the CEO’s calendar and informing the CEO of upcoming meetings and events
• Running personal and business-related errands for the CEO
• Sit in on meetings and take organized notes to deliver to the CEO after the meeting as requested
• Assisting with the upkeep and maintenance of all office locations, including communication with tenants of leased spaces in our facilities
• Scanning all receipts to deliver to the accounting department for the completion of reconciliations
• Maintaining and updating IT facilities report on excel including incoming tickets and the status of the tickets
• Assisting the HR department with certain employee-focused administrative responsibilities (i.e. employee gifts, general admin support)
• Setting up and breaking down conference rooms for meetings
• Regular, reliable, and punctual attendance
• Other duties as assigned
• Work on job assignments in other departments as instructed.

Benefits

• Financial stability. Start with a competitive base salary and earn promotions based on positive performance and measurable results.
• Massive advancement opportunities. Join a rapidly growing company that's poised to double in size in the next three years.
• Gorgeous work environment. Have you seen our building? Work alongside skilled professionals in our state-of-the-art facility.
• Strategic benefits. Our comprehensive package includes health care, 401k, vacation and sick time, paid holidays, and other unique benefit options.
• Uber-talented team members. Prepare to be inspired as you work alongside the very best and brightest talent the industry has to offer.
• Engaging company culture. We may work hard, but we play hard, too! We host a variety of fun, team building activities throughout the year.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 101-250 employees