Executive Assistant to CEO

Classlink•Clifton, NJ

1d•$80,000 - $90,000•Onsite

About The Position

At ClassLink , we believe learning should be accessible, engaging, and empowering for every student, every educator, everywhere. That’s why we build secure, intuitive tools that empower more than 26 million students and educators worldwide. From simplifying access with single sign-on, to advancing equity with usage analytics, to automating secure rostering, our platform helps schools focus on what matters most: teaching and learning. We’re not just building tools, we’re building what’s next in education. By removing barriers and enabling data-driven decisions, our solutions help educators lead with confidence and students thrive in and out of the classroom every day. Our team is driven by purpose and grounded in three core values: Strive to Grow - always learning, improving, and innovating. Deliver Worthwhile Experiences - for our users, our partners, and each other. Contribute with Heart - putting people first in everything we do. These values shape how we work, innovate, and support the communities we serve. If you’re ready to do work that makes a real difference, and grow alongside a team that values collaboration, support, and continuous improvement. ClassLink is the place for you. The Executive Assistant is an exciting opportunity to provide high-level, comprehensive support to the CEO and Founder of one of the fastest-growing companies in the education technology sector. The Executive Assistant plays a critical role in enhancing the CEO’s effectiveness by managing priorities, exercising sound independent judgment, and handling sensitive information with discretion, tact, and professionalism. Aligned with our core value of delivering worthwhile experiences, this role supports sustainable growth by ensuring organizational operations are thoughtfully managed with scalability and long-term success in mind.

Requirements

Must live local to our Clifton, New Jersey office and be able to come in as needed.
5+ years of executive assistant /administrative assistant experience at the senior executive level
Experience working in a fast-paced, open office space, highly techy, and collaborative environment.
Excellent organizational and interpersonal skills
Strong written and verbal communication skills.
Strong online research skills and ability to learn new tools quickly
Creative problem-solving and critical-thinking skills
Ability to multitask and prioritize tasks effectively.
Attention to detail and a high level of accuracy.
Discretion and professionalism when handling sensitive information.
Ability to work independently and collaboratively in a team environment.
Flexibility to adapt to changing priorities and deadlines.
Highly proficient skills in Microsoft Office and Google Suite (certifications a plus)
Bachelor's Degree (graduate degree a plus)

Nice To Haves

PMP certification
SalesForce or other CRM
Generative AI tools

Responsibilities

Calendar Management: Manage the CEO's schedule, including scheduling meetings and appointments. Coordinate and prioritize appointments, ensuring the CEO's calendar is up to date.
Travel Arrangements: Coordinate travel arrangements for the CEO, including booking flights, hotels, and transportation, and updating the calendar with itineraries.
Meeting Coordination: Schedule meetings and appointments, ensure meeting rooms are prepared, and arrange meals when appropriate. Ensure that any meeting materials are delivered to all participants in advance. Prepare meeting agendas/notes. Attend meetings with the CEO when requested, take notes, and follow up on action items as needed.
Communication: Manage correspondence while helping to build and maintain relationships. Screen and prioritize emails and other correspondence, including those received outside business hours.
Project Coordination: Assist in coordinating RFPs, interns, special projects, and initiatives as assigned by the CEO. Track project deadlines, milestones, and deliverables.
Administrative Support: Organize and maintain files, records, and confidential information. Ensure all documentation/spreadsheets are accurate and up to date. Keep online files organized in office network folders and online drive folders. Conduct research as needed.
Office Management: Manage and maintain our headquarters in Clifton, NJ. This includes keeping our kitchen and supply room stocked and ensuring the office is always presentable for client meetings. Research and manage office contractors as needed. Assist with office design projects as needed.
Relationship Management: Build and maintain relationships with internal and external stakeholders, including employees, clients, vendors, and partners.
Confidentiality: Maintain strict confidentiality of sensitive information and handle confidential matters with discretion.
Event Planning: Office events and annual holiday party

Benefits

Generous Paid Time Off : 4+ weeks of vacation and 13+ paid holidays
Parental Leave : 12 weeks fully paid for all parents
Retirement : 401(k) with 0.5:1 company match
Comprehensive Health Coverage : Medical, dental, and vision plans
Insurance : Company-paid life, short-term disability, and long-term disability, plus voluntary options including supplemental life, accident, and pet insurance
Volunteer Time Off: Give back through ClassLink Cares paid volunteer days
Lifelong Learning: Tuition reimbursement for continued education
Growth & Development: Coaching and internal programs to support career and personal growth
Supportive Culture: A workplace that values curiosity, compassion, and continuous learning
Connection & Community: Annual company retreats and team events with bright, fun coworkers