Executive Assistant to CEO - Concord Hospitality Enterprises

Concord Hospitality Enterprises • Raleigh, NC

5h • $59,658 - $67,116

About The Position

As the Executive Assistant to the CEO, you will provide high-level administrative, operational, and strategic support to our Chief Executive Officer. You will serve as a trusted partner to the CEO, managing complex schedules, facilitating communications, coordinating executive initiatives, and ensuring the efficient operation of the executive office. An ideal candidate for this role is someone who is highly organized, proactive, discreet, and capable of handling sensitive and confidential information with professionalism.

Requirements

• 7+ years of progressive executive administrative support experience, including direct support of a C-suite executive.
• Demonstrated experience managing highly complex calendars and executive priorities.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong organizational, project management, and problem-solving skills.
• Ability to maintain confidentiality and exercise sound judgment.

Nice To Haves

• Experience supporting a CEO, President, or Chief Executive Officer.
• Hospitality, service, management company, or multi-location organization experience.
• Experience with Board of Directors administration and governance support.
• Certified Administrative Professional (CAP) designation or similar professional certification.

Responsibilities

• Manage and maintain the CEO's complex calendar, including meetings, travel, speaking engagements, and special events. This must always be up to date with changes.
• Prioritize competing demands and ensure effective use of the CEO's time.
• Coordinate and prepare meeting agendas, presentations, reports, briefing materials, and follow-up action items.
• Screen and prioritize incoming communications, correspondence, and requests.
• Draft, edit, and prepare professional communications on behalf of the CEO.
• Coordinate Board of Directors meetings, committee meetings, and executive leadership meetings as requested
• Assist in the preparation of board materials, reports, minutes, presentations, and supporting documentation.
• Track and monitor action items resulting from board and executive meetings.
• Serve as a liaison between the CEO, Board members, executive leaders, owners, and external stakeholders.
• Arrange complex domestic, private and international travel itineraries.
• Coordinate executive meetings, leadership retreats, conferences, and special events.
• Ensure seamless execution of logistics and schedules.
• Support strategic initiatives by tracking milestones, deadlines, and deliverables.
• Conduct research, compile data, and prepare executive summaries and reports.
• Assist with special projects and cross-functional initiatives as assigned.
• Identify opportunities to improve efficiency and effectiveness within executive office operations.
• Build positive relationships with internal and external stakeholders.
• Serve as a gatekeeper and ambassador for the CEO's office.
• Facilitate communication across departments and leadership teams.
• Maintain the highest standards of professionalism and customer service.
• Handle confidential company, financial, legal, personnel, and business information with absolute discretion.
• Exercise sound judgment in managing sensitive situations and executive communications.

Benefits

• Medical, dental, vision, life, and disability insurance
• 401(k) with company match
• Tuition assistance
• Discounted hotel stays
• Extensive training and career development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed