Executive Assistant, Tax Reporting

Amazon • Seattle, WA

1d • Onsite

About The Position

Amazon is seeking an intuitive, trustworthy, and customer-obsessed Executive Assistant to join its Tax Reporting team. This role offers the opportunity to partner with Finance Directors, key business partners, and a collaborative team of Executive Assistants in a high-functioning, innovative environment with diverse challenges to advance your professional career. As an Executive Assistant supporting multiple Finance Directors, you will be a fast learner who exercises sound judgment in a fast-paced, goal-oriented environment. You will demonstrate excellent prioritization and multitasking abilities to complete complex tasks with minimal supervision. We seek someone who wants to be more than "just an Admin"—a detail-oriented planner with proven ability to communicate effectively, respond efficiently, proactively anticipate needs, and maintain flexibility and a sense of humor. You must understand business priorities, drive improvements for geographically dispersed teams, maintain strict confidentiality and data privacy, react with appropriate urgency, and take effective action independently. This role requires five (5) days per week in office.

Requirements

• 3+ years of senior level leadership support, or 1+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management

Nice To Haves

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars
• Bachelor's degree
• Experience designing processes to maximize efficiency
• Experience that includes strong analytical skills, attention to detail, and effective communication abilities
• Experience in complex problem solving, and working in a tight schedule environment
• Experience with written and verbal communication and presentation
• Experience in problem solving and delivering results
• Experience managing training programs or teams across multiple sites or regions

Responsibilities

• Manage complex calendar scheduling for leaders supporting teams across multiple locations/geographies.
• Coordinate quarterly Provision Team process management, scheduling 10-20 day or week-specific meetings months in advance with global tax team, broader finance teams, and upper management.
• Schedule and coordinate monthly Team meetings.
• Provide limited calendar support for team members, particularly for meetings with senior leaders.
• Manage agenda processes to ensure meetings are at capacity from a topical perspective.
• Prepare and send Director agendas with all relevant details.
• Coordinate meeting day logistics and slide aggregation.
• Procure agendas, book rooms, manage meals, and engage speakers for team events.
• Organize and execute morale events and cross-functional team Summits.
• Coordinate staff meeting agendas, off-sites, and social events.
• Manage operational support for event execution.
• Coordinate domestic and international travel arrangements.
• Process and submit expense reports with accuracy and timeliness.
• Track and drive completion of key deliverables with proactive follow-up on action items.
• Act as liaison for direct reports and cross-functional partners.
• Manage team space planning, office moves, and reconfigurations.
• Prepare, edit, and ensure readiness of documents and presentations.
• Partner closely with leadership, recruiting, and Executive Assistants to support organizational needs.
• Navigate ambiguity and make autonomous decisions when appropriate.
• Complete complex tasks quickly with minimal guidance.
• Foster a positive work environment and help others have fun at work.
• Develop your AI aptitude using the industry’s top AI models and platforms.
• Leverage AI learnings to reduce redundant/manual tasks to focus on more strategic activities.
• Master various in-house technology tools to efficiently manage core admin activities.

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED