Executive Assistant Sr. Temporary

RSM US LLP•Chicago, IL

About The Position

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM. This is a temporary position running from Aug- March 2027 The executive assistant senior will provide skilled and efficient support to select RSM leaders and may serve as a navigator to other RSM owners. The executive assistant senior, under minimal supervision, will be responsible for all day-to-day activities, including strategic calendar and schedule management, execution of travel arrangements/expense reimbursement and coordination of logistics for internal and external meetings. May be responsible for proofreading communications, compiling reports and other special projects, as needed. In addition, the executive assistant senior may fulfill administrative requests through the ESS request site. This position requires a high level of professionalism, confidentiality, and a sense of urgency.

Requirements

Five+ years relevant administrative support experience
Advanced Microsoft Office 365
Effective organization and time management skills
Strong written and verbal communication skills
Ability to manage multiple tasks and shift priorities as necessary to meet deadlines
Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality
Ability to take direction, follow procedures, and ask appropriate questions
Complete tasks independently as well as work collaboratively with teams
Ability to handle stress while operating with a sense of urgency and with good judgment
Change management and problem-solving skills
Innovative thinker
Exhibit leadership qualities

Nice To Haves

Previous experience in a professional services environment a plus

Responsibilities

Serve as the point person to maintain all calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly.
Coordinate all travel arrangements (flights, cars, hotels and meals, etc.).
Submit expense reports in a timely manner.
Be responsible for meeting management administration, including handling all meeting invitations and logistics, tracking attendees, taking notes and following up with action items.
Maintain daily, weekly, and monthly to-do lists, with follow-ups accordingly.
Routinely handle confidential correspondence.
Take ownership of projects and/or events as assigned including conducting research, organizing details and following through with execution.
Prepare and proofread information, including correspondence, PowerPoint slides, handouts and spreadsheets, ensuring a professional and consistent appearance.
Independently compile data from a variety of resources and prepare appropriate reports and/or documentation.
Review invoices and/or charges on firm-issued purchasing card for accuracy and reconcile in a timely manner, as needed.
Serve as the “go-to” resource to deliver a consistent and positive experience.
Act as a liaison between ESS and other firm client service departments and/or others outside of the firm as appropriate.
Share knowledge of firm systems, tools and industry knowledge when appropriate.
Collaborate with other executive assistants, including identifying and establishing best practices.
Provide training to others when appropriate.
Perform other duties as assigned.