Executive Assistant Senior

Synovus•Atlanta, GA

About The Position

Provides high-level administrative, operational, and strategic support to senior management and business unit leadership. Oversees a broad range of administrative functions, confidential matters, office operations, facilities-related activities, and special projects. Manages priorities, coordinating resources, and ensuring seamless day-to-day business operations. Supervises administrative support staff, manages client and community engagement events, and serves as a primary liaison for office facilities, real estate, and workplace services.

Requirements

High school diploma or equivalent.
Five years of progressively responsible experience supporting senior management in a corporate environment and performing a wide variety of progressively responsible administrative work.
Comprehensive knowledge of executive office administration principles, practices, and procedures
Knowledge of organizational policies, governance practices, and business operations
Knowledge of meeting management, event planning, travel coordination
Exceptional organizational, planning, and time-management skills
Strong written, verbal, and interpersonal communication skills
Project coordination and multi-tasking skills with the ability to manage competing priorities
Strong leadership, coaching, and team development skills
Proficiency using Microsoft Office software suite

Responsibilities

Provides comprehensive administrative and operational support to senior management and business unit leadership, facilitating leadership communications and managing the workflow of documents requiring leadership review.
Maintains complex executive calendars, prioritizes competing requests, resolves scheduling conflicts, and coordinates meetings and appointments. Organizes and coordinates domestic and international travel arrangements.
Plans, organizes, and coordinates internal meetings, leadership events, client functions, and community engagement activities, overseeing all event logistics.
Serves as the primary point of contact for office operations, facility management, workplace services, and real estate-related requests, coordinating office space planning and managing facility service requests.
Supervises and provides leadership, guidance, training, and performance management for administrative support staff, assigning and prioritizing workloads and developing administrative processes.
Acts as a liaison between leadership, internal departments, clients, vendors, and external stakeholders, responding to inquiries and requests on behalf of leadership.
Processes credit card statements, invoices, expense reports, reimbursements, and procurement documentation, monitoring departmental budgets and tracking expenditures.
Participates in and may lead cross-functional projects requiring collaboration among multiple departments, identifying opportunities to enhance administrative and operational processes.
Provides back-up support and coverage for administrative and operational functions as needed.
Manages the annual performance management and merit processes for direct and indirect reports, coaching and developing team members.
Observes all policies, procedures, laws, regulations and risk limits specific to their role and raises and reports known or suspected violations.
Performs other related duties as required.