Executive Assistant, Senior Vice President, Microfluidics Technology & Incubations (MTI)

HP•Corvallis, OR

1d•Onsite

About The Position

This role provides advanced tactical and strategic administrative support to the Senior Vice President (SVP) of Microfluidics Technology & Incubations (MTI). The MTI organization, with teams across multiple geographies, is responsible for the development of microfluidics-based products and new business incubations for HP. This includes the development of future ink supplies for the HP print business as well as the end-to-end business management of HP´s 3D printing business. The Executive Assistant serves as a trusted partner to the SVP, enabling operational efficiency, effective decision-making, and seamless coordination across the MTI organization and broader enterprise. This role requires sound judgment, discretion, and attention to detail, along with a proactive mindset and a commitment to enabling leadership effectiveness and team success for the global organization. This is an opportunity to work in a very dynamic environment and be part of an international team with worldwide responsibilities and a focus on driving innovation and value creation for HP and its customers.

Requirements

High School Diploma or equivalent required
Typically, 10 years of related experience in senior or executive-level administrative support, preferably supporting a VP or SVP in a large, matrixed organization.
Experience supporting technology, R&D, or innovation organizations preferred.
Executive-level administrative support
Calendar and time management
Travel planning and coordination
Microsoft 365 (Outlook, PowerPoint, Excel, Word) and SharePoint
Budgeting and expense reporting
Effective communication skills
Proactive and results oriented
Discretion and sound judgement
Cross-Org Skills
Effective Communication
Results Orientation
Learning Agility
Digital Fluency
Customer Centricity

Nice To Haves

additional education or training preferred
Preferred Certifications NA

Responsibilities

Manages complex and dynamic executive calendars, scheduling across multiple time zones, prioritizing requests, and ensuring alignment with business-critical activities.
Handles sensitive and confidential information with discretion and maintains strict confidentiality protocols.
Coordinates domestic and international travel and expense management.
Acts as a gatekeeper and primary contact for internal and external stakeholders, exercising sound judgment in filtering, prioritizing, and responding to communications on behalf of the SVP.
Coordinates and prepares for executive meetings, leadership forums, and offsites, including agenda development, materials preparation, and logistics including venue, catering, and audio-visual set-up.
Supports rhythm-of-the-business operations and leadership cadences for MTI including staff meetings, business reviews, employee and site engagement activities.
Develops and produces administrative, utilization, and operational reports to support strategic planning, organizational effectiveness, and executive decision-making.
Partners with executive assistants, chiefs of staff, and functional leaders across the organization to ensure alignment and smooth execution of cross-organizational initiatives.
Coordinates administrative workflows across teams, ensuring consistency, accuracy, and adherence to HP policies and procedures.
Provides general administrative office support and assists with site business and engagement activities.

Benefits

Health insurance
Dental insurance
Vision insurance
Long term/short term disability insurance
Employee assistance program
Flexible spending account
Life insurance
Generous time off policies, including; 4-12 weeks fully paid parental leave based on tenure
13 paid holidays
15 days paid time off