Executive Assistant - School Operations

Sask DLC•Kenaston, SK

20h•CA$56,820 - CA$73,920•Onsite

About The Position

Saskatchewan Distance Learning Centre requires a permanent full-time Executive Assistant for its location in Kenaston. This position will provide senior-level administrative, organizational, and logistical support to the Superintendent of School Operations and Superintendent of Student Supports. The role demands excellent communication and interpersonal skills, significant office administration experience, and the ability to work independently in a challenging and fast-paced environment, with a strong focus on delivering the highest level of customer service.

Requirements

Thorough working knowledge of office management practices, procedures and processes.
Excellent working knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
Ability to anticipate key events, activities and deadlines and prepare/organize reference materials, correspondence, files, and meetings as required.
Ability to communicate effectively, both verbally and in writing, with employees, other organizations and the public and present a positive image of Sask DLC.
Ability to independently initiate and organize methods for office efficiencies.
Ability to establish effective working relationships at all levels in the organization.
Ability to organize, prioritize, and proficiently complete multiple tasks while dealing with frequent interruptions and tight deadlines.
An energetic team player whom tactfully and respectfully supports colleagues to promote a positive work environment.
Advanced computer skills and experience using a variety of computer software applications such as Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) to accurately create, format, proofread and edit clear and presentable documents such as tables, forms, presentations, and briefing notes.
Successful completion of an Administrative Certificate or Diploma in Business Administration in combination with work experience, or an equivalent combination of training and experience.

Nice To Haves

Experience in a public or post-secondary education work environments would be considered an asset.
Prefer a minimum of five (5) years experience, providing administrative support at the executive level in a large and fast paced public education or business environment.

Responsibilities

Coordinates and proactively plans meetings and prepares related materials for teacher assignments, and pupil to teacher ratio.
Review, prioritize, direct and coordinate requests and follow up as necessary, while ensuring confidentiality, consistency, and accuracy.
Proactively manages and follows up on correspondence (emails, voicemail, phone), inquiries and issues directed to the Superintendents, ensuring that protocols are followed in dealing appropriately, effectively and diplomatically with public, staff and parent requests in a timely way.
Supporting with required documents.
Other duties as assigned by the Superintendents or assigned designate.