Executive Assistant & CEO Operations

Kontakt.io • New York, NY

1d • Onsite

About The Position

The CEO's calendar and inbox: prioritized scheduling, conflict-free coverage, and time-sensitive follow-through on email threads and external coordination. Complex domestic and international travel, itineraries, and logistics, plus selected personal logistics that affect the CEO's effectiveness. Concise briefings before important meetings: context, decisions needed, open questions. A clear tracker of commitments and decisions across the org, with follow-ups that happen without repeated CEO intervention. Preparation for the Weekly Leadership Sync, Monthly Executive Review, board meetings, and offsites. Selected cross-functional projects, research, and improvements to the systems around the CEO's office. Strict confidentiality and discretion. Day-to-day functioning of our NYC office, including greeting and hosting visitors, candidates, and guests. Proactively stocking and organizing the kitchen and office supplies. Team social events and culture-building moments, from small in-office touches to larger offsite logistics.

Requirements

• 2 to 5 years of relevant experience from executive support, business operations, consulting, finance, executive search, legal, investor relations, or a high-growth technology company.
• Ability to write clearly.
• Attention to detail.
• Ability to stay calm when plans change.
• Ability to be persistent without being abrasive.
• Comfort with direct feedback and high standards.
• Willingness to challenge assumptions respectfully.
• Ambitious without viewing executive support as beneath you.
• Must not prefer narrow and highly structured responsibilities.
• Must not wait to be told what to do.
• Must not avoid difficult follow-ups.
• Must not be looking for a hybrid/remote position.

Responsibilities

• Manage the CEO's calendar and inbox, including prioritized scheduling, conflict-free coverage, and time-sensitive follow-through on email threads and external coordination.
• Handle complex domestic and international travel, itineraries, and logistics, as well as selected personal logistics that affect the CEO's effectiveness.
• Prepare concise briefings before important meetings, including context, decisions needed, and open questions.
• Maintain a clear tracker of commitments and decisions across the organization, ensuring follow-ups occur without repeated CEO intervention.
• Prepare for key meetings such as the Weekly Leadership Sync, Monthly Executive Review, board meetings, and offsites.
• Undertake selected cross-functional projects, research, and improvements to the systems around the CEO's office.
• Maintain strict confidentiality and discretion.
• Manage the day-to-day functioning of the NYC office, including greeting and hosting visitors, candidates, and guests.
• Proactively stock and organize the kitchen and office supplies.
• Organize team social events and culture-building moments, from small in-office touches to larger offsite logistics.

Benefits

• Equity participation
• Health benefits
• Dental benefits
• Vision benefits
• Paid time off
• One flexible day per week
• Direct exposure to company strategy, leadership, customers, investors, and board-level work.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed