Executive Assistant, Production (20th Television)

The Walt Disney Company•Burbank, CA

21h•Onsite

About The Position

As an Executive Assistant at Disney Entertainment Television, you will provide comprehensive administrative support to two VPs of Production at 20th Television. This role is pivotal in ensuring smooth operations within a high-volume and fast-paced environment, working closely with teams across Hulu, Disney+, FX, and more. Your superior organizational and communication skills will be essential in managing various tasks, from scheduling meetings to tracking important dates, contributing to the creation of award-winning content.

Requirements

Minimum 1 year previous assistant experience and working knowledge of production operations.
Proficiency in MacOS, Airtable, Microsoft Office Suite, Google Suite, Zoom, PIX, Aspera, Cloud, and Adobe suite of tools.
Strong organizational skills and attention to detail.
Ability to multi-task and organize multiple projects with excellent follow-through.
Strong communication skills, with an ability to interface with internal and external executives and colleagues.
Strong people skills, including the ability to work effectively as part of a team.
Bachelor's degree or other film/television-related undergraduate degree or related production work experience.

Nice To Haves

Knowledge of Movie Magic Scheduling & Budgeting
Knowledge of Concur

Responsibilities

Supporting production executives through a variety of administrative tasks.
Acting as the first point of contact for show production offices.
Coordinating meetings.
Managing executive travel.
Producing essential documents such as hiring charts and production calendars.
Answering and screening phones, scheduling meetings, and managing contacts for production executives.
Creating and scheduling meetings with production studio personnel through various stages of production.
Acting as the day-to-day liaison for show production offices corresponding with the studio.
Producing hiring charts, production calendars, and updating departmental websites and studio grids.
Managing executive travel and expense reports.
Organizing and setting up table reads, show & tells, and other large show & studio meetings.