Executive Assistant - President of Vehicle Lifetime Solutions- Americas.

Schaeffler•Fort Mill, SC, SC

39d

About The Position

This role serves as the primary point of contact for the President of Vehicle Lifetime Solutions - Americas, managing communications, complex scheduling, and travel. The Executive Assistant will prepare presentations, organize office procedures, and optimize workflow. Key responsibilities include scheduling meetings, taking minutes, tracking deliverables, and overseeing time, travel, and expenses. The position requires a continuous improvement mindset, leveraging emerging technologies and AI-enabled tools to enhance efficiency and support organizational objectives. The Executive Assistant will also support project and program management, including planning, structuring, controlling projects, evaluating capacities, monitoring progress, coordinating meetings, and managing project financials and resources.

Requirements

Bachelor's degree in Business Administration, Communications, Organizational Leadership, or related field.
Highly proficient in Word, Excel, PowerPoint, and MS Teams.
Professional and calm composure while working under pressure to handle a wide variety of activities and confidential matters with discretion.
Provides the highest level of initiative and follow-through while maintaining accuracy and attention to detail.
Able to manage multiple priorities while meeting deadlines.
Applicants must be authorized to work in the US without employment visa or other sponsorship.

Nice To Haves

MBA or degree in Automotive Aftermarket Management.
Experience supporting senior executives or C-suite leadership.
Works independently and performs all responsibilities with a high level of professionalism, judgment, discretion, a positive attitude, tact, and poise, and follows directions with minimal supervision.

Responsibilities

Serve as the main point of contact for the President, handling communications with customers, suppliers, and staff.
Manage the President’s complex calendar of appointments, meetings, functions, and travel.
Prepare detailed presentations based on information from meetings, reports, and direct reports.
Organize office procedures, sort and distribute communications, and optimize workflow.
Schedule meetings, take minutes, capture notes, and track follow-up items and deliverables.
Oversee time and travel management and expenses for the President and team members.
Possesses a continuous improvement and solutions-oriented mindset, leveraging emerging technologies, AI-enabled tools, and digital solutions to increase efficiency, improve business processes, and support organizational objectives.
Handle multiple high-priority tasks in a fast-paced environment, ensuring coordination and follow-through.
Support project or program management in planning, structuring and controlling of all assigned projects.
Evaluate capacities needed and coordinate project planning, staffing and resourcing.
Monitor project progress and continuously check availability and utilization of capacities, resources, services and materials.
Coordinate and prepare gate- or milestone meetings, reports on progress, critical incidents and risks from PO perspective.
Take over project controlling with respect to financials, resources and project guidelines and ensure proper project communication, documentation and review.
If required, plan and reconcile deliveries of goods, services and materials needed for the project in cooperation with project procurement.