Executive Assistant & Personal Assistant to Founder & CEO

Techmenity•New York City, NY

15h•Onsite

About The Position

Techmenity is a New York–based Technology General Contractor (TechGC) known for designing and integrating Future-Ready smart-building systems and network-first infrastructure. Founded by Jamie Propp, whose career spans both technology and the music/entertainment industries, the company blends technical expertise with a highly creative, people-centered culture. We’re hiring a high-trust EA/PA to support the CEO across business operations and personal life. This is a new role for someone who brings structure and accountability to a fast-moving founder, thrives in dynamic environments, and is comfortable working from multiple locations —the office, the CEO’s home, and various NYC events.

Requirements

5+ years supporting a founder or senior executive in a fast-paced, high-context environment.
Exceptional at creating structure, anticipating needs, and bringing clarity to shifting priorities.
Calm under pressure, emotionally steady, professional, and able to push back appropriately.
Comfortable around high-profile individuals and within creative and tech-driven circles.
ADHD-aware and able to provide grounding support (body-doubling, reminders, simplification).
Adaptable and quick to learn new tools, platforms, and workflows as the business evolves, as well as being able to use AI the right way.
Discreet, low-ego, and drama-free.

Responsibilities

Manage a fluid and evolving calendar; protect focus time; prepare agendas and meeting briefs well in advance.
Monitor and triage email and text channels; draft and send responses; escalate only urgent or high-value items.
Maintain CRM and pipeline organization to support business development and follow-through.
Support proposal and scope-related workflows.
Ensure weekly completion of time tracking, expenses, and other internal operational tasks.
Assist with client gifting, handwritten notes, check-ins, and relationship-building touchpoints.
Help plan internal team gatherings and Techmenity’s creative, community-oriented events.
Organize financial documents, tax paperwork, and personal filings.
Manage household mail, bills, and insurance/medical follow-ups.
Plan social events, date nights, dinner parties, and cultural outings.
Coordinate children's school and activities schedules.
Coordinate travel in partnership with existing travel advisors.
Maintain home organization and sensitive document management.