Executive Assistant, People, Communications and Enrolment

Durham College•Oshawa, ON

1d•CA$79,101 - CA$98,878

About The Position

Durham College (DC) is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and knowledge they need to adapt to the ever-changing workforce. A leader in innovative teaching and learning, Durham College offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, media, art and design. Our modern campuses in Oshawa and Whitby offer 145 programs – including six bachelor’s degrees and 11 apprenticeship programs – to more than 11,000 full-time post-secondary and nearly 3,000 apprenticeship students. In addition, we have more than 16,000 student registrations in professional and part-time learning. More than 120,000 alumni represent the college, both locally and around the world. DC has an estimated annual economic impact of more than $913 million on Durham Region and is proud to be an active and engaged member of the communities we serve by contributing resources and expertise to enhance social and economic well-being through partnerships, investments and collaboration.

Requirements

A minimum of a three-year diploma or degree in Business Administration, Office Administration or Communications, along with 5 years of relevant experience.
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint, and enterprise systems (e.g., Banner, FAST).
Strong organizational, time management, and project management skills with the ability to balance multiple priorities.
Exceptional interpersonal, verbal, and written communication skills, with sound judgment, diplomacy, and discretion in handling confidential matters.
Proven problem-solving, critical thinking, and conflict resolution abilities; able to work independently under pressure.
Experience in budget coordination and financial tracking.
Demonstrated commitment to equity, diversity and inclusion.

Nice To Haves

Leadership development courses or certifications will be considered a strong asset.

Responsibilities

Provides senior-level executive, administrative, and operational support to the Vice President (VP), People, Communications and Enrolment, playing a key role in advancing the strategic priorities of a broad portfolio that includes Human Resources, Communications and Marketing, Domestic and International Recruitment, and Enrolment Services.
Serves as a central point of coordination for the VP, supporting the effective management of daily operations, leadership activities, planning and reporting processes, special projects, and portfolio-wide initiatives.
Works proactively to anticipate the VP’s needs, establish structure around priorities and commitments, and ensure important work progresses across multiple departments and functions.
Actively manages the flow of priorities, information, decisions, and commitments through the Office of the VP, including triaging requests and issues, protecting and prioritizing the VP’s time, preparing the VP for meetings, coordinating follow-up on commitments, and ensuring actions, approvals, and deadlines are advanced appropriately.
Maintains awareness of emerging priorities across the portfolio and institutional calendar and proactively identifies matters requiring the VP’s attention.
Facilitates communication and collaboration, coordinates cross-functional initiatives on the VP’s behalf, and supports the timely execution of portfolio priorities.
Supports the VP’s leadership team's effectiveness by coordinating meeting agendas and materials, maintaining forward-planning calendars, tracking decisions and action items, and ensuring appropriate follow-through among portfolio leaders.
Develops and maintains comprehensive systems for tracking strategic priorities, business plan deliverables, projects, decisions, approvals, follow-up items, and other commitments of the VP.
Helps maintain continuity within the Office of the VP by ensuring key decisions, commitments, correspondence, and supporting information are appropriately documented and accessible.
Conducts research and gathers information; prepares briefing materials, presentations, correspondence, reports, and meeting materials; coordinates schedule, calendar, meetings, and supports certain events and emergency communications; monitors budget expenditures; responds to and triages inquiries; drafts and proofreads documents; supports special projects; and provides general administrative support.
Serves as an important liaison between the Office of the VP and other executive offices.
Exercises sound judgment in determining what requires the VP’s attention, what can be redirected or resolved elsewhere, and when matters should be escalated.