Executive Assistant/Paralegal

Horry County•Conway, SC

About The Position

Performs legal administrative assistance to County attorneys in all legal matters affecting the County. Performs a variety of responsible legal assistant duties in support of the County Attorney's office. Creates and maintains complex filing systems for litigation cases.

Requirements

Knowledge of legal terminology and forms and documents used in legal secretarial work.
Knowledge of legal procedures and practices involved in composing, processing and filing a variety of legal documents.
Knowledge of standard legal references and their content.
Knowledge of business letter writing and basic report preparation.
Knowledge of principles and procedures of maintaining a complex legal filing system.
Knowledge of office equipment including computers and supporting word processing and spreadsheet applications.
Knowledge of specialized computer software and other applications utilized in recording and processing legal documents.
Knowledge of basic bookkeeping procedures.
Knowledge of English usage, spelling, grammar and punctuation.
Knowledge of modern office procedures, methods and computer equipment.
Skill in planning and prioritizing.
Skill in observation and decision-making.
Skill in organization and time management.
Ability to communicate clearly and effectively, both orally and in writing.
Ability to perform responsible legal administrative duties.
Ability to prepare, maintain and distribute a variety of legal documents.
Ability to prepare standard legal documents and correspondence.
Ability to work independently in the absence of supervision.
Ability to operate office equipment including computers and Microsoft Office Suite data processing and spreadsheet applications, copiers, printers, fax, etc.
Ability to maintain confidentiality regarding matters of a legal nature.
Ability to establish and maintain effective working relationships.
Associate’s Degree from an accredited college with major course work in Business Administration, Public Administration, Office Administration, or related field and two years of increasingly responsible legal secretarial experience.

Responsibilities

Manages attorney calendar and schedules.
Calculates and monitors deadlines and reminds attorneys of impending events.
Organizes, maintains, tracks and controls digital and traditional case files.
Receives and reviews initial file assignments.
Assembles, creates and organizes physical and electronic files of all records.
Provides administrative and procedural support to attorneys.
Prepares legal documents and correspondence, which includes requests, notices, dispositions, resolutions, agreements, motions, orders and briefs.
Receives and reviews invoices for payment.
Arranges, schedules and confirms appointments, meetings, court settings and deposition settings and notifies parties involved.
Monitors Prosecutor’s Docket Log.
Electronically files pleadings.
Performs other related duties as required.
Adheres to assigned work schedule as outlined in the Department and County attendance policies and procedures; ensures all behaviors comply with the County’s Personnel Rules and Regulations.