Executive Assistant - Operations
About The Position
The Executive Assistant to Operations provides high-level administrative and operational support to ensure the efficiency, organization, and effectiveness of the Operations team. This role is critical in maintaining structured processes, clear communication, and accurate documentation, enabling the organization to deliver consistent, high-quality care to clients. This individual acts as a central coordinator across departments, managing schedules, tracking priorities, and supporting process improvements—while maintaining strict confidentiality and professionalism. This opportunity has a high potential for growth and full-time status.
Requirements
- Strong technical proficiency in Microsoft 365 or Google Workspace (Excel/Sheets, Word/Docs, Outlook/Gmail)
- Highly detail-oriented with strong data accuracy and documentation standards
- Experience supporting operations, executives, or cross-functional teams
- Demonstrated experience using AI tools (e.g., ChatGPT or similar) for productivity
- Exceptional organizational skills with the ability to manage multiple priorities
- Strong written and verbal communication skills with a professional and friendly tone
- Ability to handle confidential information with discretion
- Reliable hybrid work capability with consistent remote connectivity
Nice To Haves
- Experience in healthcare, home care, senior care, or scheduling/logistics environments
- Familiarity with EOS (Entrepreneurial Operating System)
- Experience creating or maintaining SOPs, templates, and operational trackers
Responsibilities
- Manage calendars and coordinate meetings, internal check-ins, and operational schedules
- Prepare operational reports and maintain spreadsheets, trackers, and documentation
- Track tasks, deadlines, and action items across Operations and supporting teams
- Support leadership with administrative and organizational needs
- Handle professional internal and external correspondence
- Ensure timely follow-ups on requests, action items, and pending tasks
- Serve as a point of coordination across departments to maintain alignment
- Maintain organized digital and physical files with a focus on confidentiality and audit readiness
- Standardize documentation practices to ensure consistency and accessibility
- Organize meeting notes, action items, and reporting materials
- Assist with operational process improvements and workflow optimization
- Update and maintain SOPs, templates, and checklists
- Identify opportunities for increased efficiency and improved organization
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
