Executive Assistant & Operations Manager, Commercial

IDEAYA Biosciences•South San Francisco, CA

4d•$145,000 - $180,000•Hybrid

About The Position

IDEAYA is a precision medicine oncology company committed to the discovery, development, and commercialization of transformative therapies for cancer. Our approach integrates expertise in small-molecule drug discovery, structural biology and bioinformatics with robust internal capabilities in identifying and validating translational biomarkers to develop tailored, potentially first-in-class targeted therapies aligned to the genetic drivers of disease. We have built a deep pipeline of product candidates focused on synthetic lethality and antibody-drug conjugates, or ADCs, for molecularly defined solid tumor indications. Our mission is to bring forth the next wave of precision oncology therapies that are more selective, more effective, and deeply personalized with the goal of altering the course of disease and improving clinical outcomes for patients with cancer. When you're at IDEAYA, you will be in the midst of brilliant minds working on precision medicine therapies to help cancer patients. We are passionate and committed about being on the forefront of oncology medicine, which means we all have a high internal drive that is at the very core of every person at IDEAYA. We are inquisitive, ask deep questions, and are data-driven innovators who like to collaborate and use team work to move science forward. For more information, please see www.ideayabio.com. Location: South San Francisco, CA. Position Summary: IDEAYA Biosciences is seeking a highly organized, proactive, business-minded Executive Assistant & Operations Manager to support the Chief Commercial Officer (CCO) and the growing Commercial organization. This is a unique hybrid role combining responsibilities of both executive support and commercial business operations. The successful candidate will serve as a trusted partner to the CCO, ensuring efficient management of executive priorities while also driving operational excellence across the Commercial organization. The role represents an outstanding opportunity to grow with the organization and potentially expand into other functional responsibilities in the future. The ideal candidate is expected to thrive in a fast-paced biotech environment, anticipate needs before they arise, manage multiple priorities with discretion and professionalism, and initiate process improvement that help teams operate more effectively. They should have a proven track record of delivering outstanding results with strong cross-functional partnership and have a passion for improving outcomes for people living with cancer. This position is based in our South San Francisco headquarter offices and required to be onsite four days per week per our company policy. Reporting to: Chief Commercial Officer

Requirements

Bachelor's degree or equivalent experience.
7+ years supporting senior executives, including experience supporting C-level leadership.
Experience working within biotechnology, pharmaceuticals, healthcare, or other highly regulated industries.
Demonstrated experience coordinating projects or business operations in addition to executive support responsibilities.
Exceptional organizational and project management skills with strong attention to detail.
Outstanding written and verbal communication skills.
Advanced proficiency with Microsoft Office (PowerPoint, Excel, Outlook, Word) and collaboration tools including Microsoft Teams and SharePoint.
Proven ability to manage multiple priorities while maintaining a high degree of accuracy and confidentiality.
Strong judgment, professionalism, and ability to exercise discretion with sensitive information.
Experience supporting Commercial, Medical Affairs, or Corporate leadership within the biotechnology or pharmaceutical industry.
Experience with budget tracking, vendor management, or project management.
Familiarity with ERP, procurement, or project management systems.
Experience supporting organizations preparing for commercial launch is highly desirable.

Nice To Haves

You anticipate needs before they become urgent.
You are equally comfortable managing executive logistics and operational projects.
You enjoy bringing structure to ambiguity and continuously improving processes.
You build trusted relationships across all levels of the organization.
You are resourceful, adaptable, and maintain composure in a rapidly changing environment.
You operate with integrity, sound judgment, and absolute discretion.

Responsibilities

Manage the Chief Commercial Officer's complex calendar, balancing internal priorities, external meetings, investor interactions, travel, and shifting business demands.
Coordinate domestic and international travel, including detailed itineraries, logistics, and expense reporting.
Prepare meeting materials, agendas, and briefing documents for internal leadership meetings, Board interactions, and external engagements.
Coordinate Commercial Leadership Team meeting logistics, including agenda development, action-item tracking, and follow-up.
Manage confidential communications and sensitive information with the highest level of professionalism and discretion.
Prioritize competing requests while proactively identifying scheduling conflicts and recommending solutions.
Serve as a primary point of contact for internal and external stakeholders interacting with the CCO.
Provide support to the broader Commercial leadership, including with team meetings, off-sites, town halls, and organizational communications.
Assist with onboarding activities for new Commercial team members.
Partner with the CCO to drive execution of Commercial priorities and improve organizational effectiveness.
Support coordination of annual planning activities, leadership off-sites, budget planning, and key Commercial operating rhythms.
Manage project plans, timelines, deliverables, and follow-up for cross-functional Commercial initiatives.
Track key action items across Commercial Leadership Team meetings and ensure timely completion.
Develop and maintain dashboards, reports, and organizational trackers supporting Commercial objectives.
Coordinate vendor onboarding, purchase orders, contracts, and invoice tracking from the commercial team in partnership with Finance, Legal, and Procurement.
Support Commercial budget management, including tracking spending against plan.
Identify opportunities to streamline processes, improve workflows, and implement operational best practices.
Partner closely with Commercial leaders and cross-functional teams including Medical Affairs, Clinical Development, Finance, Legal, Human Resources, and Investor Relations to facilitate effective communication and execution.
Support planning and logistics for major Commercial events, advisory boards, conferences, and internal meetings.