Executive Assistant & Operations Coordinator

Hospitality Health ER•Galveston, TX

About The Position

We are seeking a high-energy, solutions-driven Executive Assistant and Operations Coordinator to serve as the right hand to the Director of Nursing (DON) while leading front desk operations. This role is ideal for someone who thrives in a fast-paced healthcare environment and leads by example. You will support executive-level administrative needs while also stepping into daily operations to ensure the front desk and patient experience run smoothly. This is not a passive administrative role. The ideal candidate is proactive, intuitive, and hands-on, with strong leadership skills and a willingness to step in wherever needed to support the team.

Requirements

Bubbly, energetic, and engaging personality
Strong initiative and follow-through
Highly intuitive and able to anticipate needs
Hands-on leader who leads by example
Comfortable balancing administrative work with frontline support
Ability to maintain professionalism and appropriate workplace boundaries
Strong sense of ownership, urgency, and accountability
Ability to thrive in a fast-paced environment
Willingness to step in and do whatever it takes to support operations
Must remain engaged and proactive throughout the workday
Ability to hold others accountable while maintaining a positive team environment
Reliable and flexible with scheduling based on business needs

Nice To Haves

Experience in hospitality, customer-first setting
Experience supporting executive leadership
Previous front desk or patient-facing leadership experience
Strong organizational and communication skills

Responsibilities

Provide direct administrative support to the Director of Nursing
Assist with scheduling, communication, reporting, and operational follow-ups
Anticipate needs and proactively manage priorities
Serve as a liaison between departments to support communication and execution
Lead and support the front desk team to ensure a high-quality patient experience
Maintain accountability for front desk coverage, workflow, and performance
Step in to support front desk operations during high volume or staffing gaps
Coach team members and reinforce expectations and standards
Act as an extension of the DON in daily operations
Assist with patient needs, room turnover, and overall clinic flow as needed
Identify inefficiencies and take initiative to improve processes
Help maintain an organized, responsive, and patient-focused environment
Adjust schedule as needed to support operational demands
Fill in for call-ins or staffing gaps, including front desk coverage
Support the team during peak times or unexpected challenges