Executive Assistant, Office of the President
Transat AT•Montreal, QC
•Hybrid
About The Position
Reporting to the Executive Assistant to the President and Chief Executive Officer, the incumbent provides high-level administrative, organizational, and logistical support to the Office of the President. She contributes to the smooth running of executive operations, the visibility of the CEO, and the effective functioning of institutional activities.
Requirements
- College diploma (DEC) in office administration or equivalent relevant training.
- At least 5 years of experience in executive support, ideally working with senior management.
- Experience in a complex, matrix, or changing environment.
- Excellent organizational skills, ability to prioritize, and professional judgment.
- Proactive, thorough, and solution-oriented approach.
- Excellent proficiency in MS Office tools (Word, Excel, Outlook, Teams) and demonstrated comfort with collaborative digital tools and AI (e.g., Copilot).
- Ability to learn quickly and adapt to new technologies.
- Fluency in spoken and written French and English.
Responsibilities
- Manage a part of the correspondence and invitations for the Office of the President
- Ensure the execution and follow-up of certain activities related to the CEO’s schedule, in accordance with established priorities and directives
- Provide administrative support for the Chief Financial Officer’s (CFO) schedule
- Prepare, review, and format executive-level documents
- Organize business travel
- Prepare and process expense reports (CONCUR)
- Provide administrative support for the CEO’s commitments to external boards of directors
- Coordinate end-of-quarter activities, including data collection, formatting, printing, and required signatures
- Optimize and maintain a structured and efficient filing system for documents on OneDrive
- Provide administrative support to the Finance team (meeting management, schedules, HR follow-ups, timesheets)
- Manage the day-to-day logistics of the Office of the President
- Prepare, stock, and set up meeting rooms
- Welcome external guests and ensure a professional and courteous experience
- Ensure strict adherence to the CEO’s recognition protocol, in collaboration with Internal Communications
- Provide administrative support for the preparation of the CEO’s quarterly report
- Manage the CEO’s LinkedIn inbox
- Collaborate with the Office of Strategic Initiatives to monitor key projects and initiatives, ensuring that deadlines are met and deliverables are of high quality
Benefits
- Exclusive travel privileges
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
