Executive Assistant & Office Manager

Beghou Consulting•Evanston, IL

177d•$80,000 - $85,000•Hybrid

About The Position

The Executive Assistant & Office Manager is a hybrid role responsible for providing high-level administrative support to local leadership while owning the day-to-day operations of Beghouâ€™s headquarters office. This position serves as a trusted partner to firm leadership and as the primary, visible point of contact at the front desk, exercising sound judgment and initiative to ensure a professional, welcoming, and well-run office environment.

Requirements

Minimum of 5 years of experience in an executive assistant, administrative, office management, or similar role, preferably in a professional services or fast-paced environment.
Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously.
High level of professionalism, discretion, and comfort handling confidential information.
Proactive, resourceful, and able to anticipate needs and take initiative independently.
Strong attention to detail and commitment to accuracy.
Excellent verbal and written communication skills.
Demonstrated proficiency with Microsoft Office (Word, PowerPoint, Excel), with advanced Excel skills preferred.
Demonstrated executive presence and ability to represent the firm with professionalism and confidence.
Positive, collaborative approach with the ability to work effectively across teams and with firm leadership.
Must be legally authorized to work in the United States.
Applicants must be authorized to work in the US on a permanent and ongoing basis without the need for current or future employer-sponsored work authorization.

Nice To Haves

Advanced Excel skills preferred.

Responsibilities

Provide comprehensive administrative support to local leadership, as needed, enabling effective leadership and efficient operations.
Manage calendars, schedule meetings, and coordinate logistics to ensure optimal time management and preparedness.
Handle and prioritize incoming communications, exercising sound judgment, discretion, and professionalism.
Prepare presentations, documents, reports, and materials for internal and external use.
Coordinate travel arrangements, including flights, lodging, ground transportation, and itineraries.
Monitor and manage expenses, reimbursements, and invoices in accordance with company policies.
Conduct research and gather information to support decision-making as requested.
Maintain confidentiality and professionalism when handling sensitive or confidential information.
Serve as the primary, in-office presence at the front desk, acting as a visible and professional representative of the firm.
Greet and assist visitors, support meetings, and ensure a welcoming experience for employees, clients, and guests.
Oversee day-to-day office operations, ensuring the office environment is organized, functional, and professional at all times.
Manage office supply inventory across offices, anticipating needs, placing orders, and expediting deliveries as needed.
Coordinate maintenance and functionality of office equipment; evaluate new equipment or processes when appropriate.
Handle mail, packages, shipping, filing, scanning, and general clerical tasks as needed.
Coordinate and support national and local meetings, events, and internal gatherings, including space planning, catering, materials preparation, and logistics.
Prepare agendas, capture and distribute meeting minutes when required, and track follow-up actions.
Support firm-wide initiatives and special projects as assigned.