Executive Assistant / Office Manager
ExtensisHR•New York, NY
•Hybrid
About The Position
We are seeking a highly organized and proactive Executive Assistant to support senior executives based in the U.S. This role requires exceptional English proficiency, outstanding client-facing abilities, and strong letter writing skills. The ideal candidate will be adept at managing executive schedules, handling communications with people from various backgrounds, including high-level communication with clients and ensuring seamless coordination across teams and stakeholders.
Requirements
- Fluent in English (written and spoken) with excellent communication skills.
- At least 3 years proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
- Strong client-facing skills with the ability to engage professionally with stakeholders.
- Exceptional letter writing and business correspondence abilities.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
- Highly organized, detail-oriented, and able to prioritize tasks effectively.
- Ability to work independently in a remote setting, demonstrating initiative and problem-solving skills.
Nice To Haves
- Experience working in an international or U.S.-based organization is a plus.
Responsibilities
- Provide administrative support to senior executives, including calendar management, travel arrangements, and expense reporting.
- Serve as a liaison between executives, clients, and internal teams, ensuring clear and professional communication.
- Draft, review, and refine business correspondence, reports, and client communications with precision and professionalism.
- Manage and prioritize incoming requests, emails, and confidential documents.
- Coordinate and schedule meetings, appointments, and conference calls across multiple time zones.
- Prepare presentations, reports, and briefing materials as needed.
- Assist in project management by tracking tasks, deadlines, and deliverables.
- Conduct research and compile information to support executive decision-making.
- Handle sensitive and confidential information with discretion.
- Manage office tasks such as ensuring all spaces are tidy and clear.
- Stocking up kitchen with beverages and supplies.
- Placing work orders for repairs and any maintenance needed
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
