Executive Assistant & Office Manager

Signal Advisors•Detroit, MI

136d•Hybrid

About The Position

As the Executive Assistant & Office Manager, you will be the heartbeat of our Detroit headquarters and a critical partner to our leadership team. You will ensure our executives are focused on high-impact work by managing complex schedules, while simultaneously creating a world-class office environment that embodies the Signal culture for our local and visiting team members and our customers. You will act as the connective tissue of the organization, ensuring that the trains are running on time and managing our physical space and executive team schedules with strong attention to detail.

Requirements

Proven experience as an Executive Assistant, Office Manager, or similar administrative role in a fast-growing company.
High proficiency with Google Workspace (Gmail, Calendar, Docs, Slides) and Slack.
Strong organizational skills with a "measure twice, cut once" approach to logistics.
Exceptional written and verbal communication skills; you can distill complex plans into simple updates.
The ability to be in-office 5 days a week to maintain our physical office.

Nice To Haves

The "Inches" Mentality - You notice the small things, like a dying office plant, a typo in a memo, or a scheduling conflict, and fix them before they become issues.
Scrappy & Agile - You thrive in a fast-paced environment and are ready to experiment as we scale our Detroit presence.
Client Obsessed - You treat every team member and visitor like a VIP client, seeking to amaze them with every interaction.
Extreme Ownership - You embody accountability and ownership by taking the initiative to solve problems without being asked.
Adaptability - You are flexible and adaptable to changes needs, last minute pivots, and a dynamic environment.

Responsibilities

Manage complex, ever-shifting calendars for key executives, prioritizing meetings with a high level of awareness of business needs.
Own the day-to-day operations of our Detroit office, including vendor management, supply procurement, and ensuring the space is always client-ready.
Coordinate seamless travel arrangements and detailed itineraries for executives and visiting team members.
Partner on the execution of team-building events, local office lunches, and assist with other internal and external events.
Take ownership of administrative projects, from internal communications to document preparation.