Executive Assistant & Office Manager

Andromeda Robotics•San Francisco, CA

17h•$90,000 - $100,000•Onsite

About The Position

As our first dedicated EA & Office Manager in San Francisco, you will wear two critical hats. You will act as the strategic engine for our CEO (and provide key support to our COO), while simultaneously building a vibrant, efficient in-office culture. This role is roughly a 60% Executive Assistant and 40% Office Management split. Reporting directly to the COO, you will have a massive impact on our daily operations, team morale, and execution speed.

Requirements

3+ years of professional experience in an EA, Office Manager, or Operations role.
Experience in a venture-backed tech or hardware startup is highly preferred.
High proficiency with Google Workspace, Calendly, and Ramp (or similar expense management tools).
A fierce "can-do" attitude with a willingness to roll up your sleeves; you thrive in ambiguity and love building processes from scratch.
You bring vibrant, positive energy into the physical workspace and genuinely enjoy connecting people and building company culture.
Exceptional verbal and written communication skills with the absolute discretion required to handle confidential executive and board matters.
Ability to work onsite 5 days a week in our San Francisco office.

Nice To Haves

You either already use AI productivity tools (like ChatGPT, Claude, or specialized scheduling assistants) in your daily workflow, or you possess a high curiosity and eagerness to learn and adopt them.
If capable and interested, partner with the leadership team to scout, evaluate, and transition us into our next San Francisco office space as we scale.

Responsibilities

Own the CEO’s complex calendar, anticipate conflicts, protect her time fiercely, and ensure she stays on schedule throughout the day.
Act as the primary point of contact and bridge for internal teams, external partners, and investors seeking the CEO's time.
Seamlessly schedule complex, multi-executive internal meetings and critical Board of Directors meetings.
Manage essential calendar scheduling and logistics for our Chief Operating Officer.
Coordinate end-to-end domestic and international travel arrangements and handle seamless expense reconciliation using Ramp.
Actively utilize or experiment with emerging AI tools (e.g., for automated transcription, meeting summaries, draft correspondence, or travel research) to multiply your impact and keep our executives operating at peak velocity.
Maintain a pristine, organized, and fully stocked physical office space that inspires the team every day.
Act as our resident culture builder—organizing team lunches, celebrating milestones, and planning memorable team events.
Coordinate incoming and outgoing shipments, ensuring critical hardware components and office supplies get where they need to go.
Partner with the leadership team to scout, evaluate, and transition us into our next San Francisco office space as we scale.