Executive Assistant & Office Manager

Guardian Restoration • Quinte West, ON

5d • $85,000 - $95,000 • Hybrid

About The Position

At Guardian Restoration Partners, we are on a mission to build the most impactful restoration business in the industry. Our network of "Guardians" helps property owners in crisis rebuild their lives after devastating events like water, fire, and mold damage. As part of our team, you’ll be contributing to a company that values results, integrity, and putting customers first. Guardian is a high-growth, private equity–backed company building a national platform in the restoration and field services industry. Through a focused acquisition strategy and strong organic growth, we are creating a best-in-class organization that combines local market expertise with the scale, systems, and discipline of a national platform. We are a passionate group of professionals committed to preserving the legacy of small and medium-sized businesses while accelerating their growth. We bring deep expertise and a hands-on approach to support our partners, expand the Guardian network, and make a lasting, positive impact across every organization. We’re looking for an experienced Executive Assistant and Office Manager to serve as a trusted partner to our five-member Executive Team, including our CEO, while ensuring seamless office operations. The Executive Assistant and Office Manager role requires someone who is organized, proactive, detail-oriented, and comfortable working in a fast-paced, dynamic environment. More than keeping things running, you’ll help drive efficiency, foster collaboration, and create impact. As a trusted partner to our Executive Team, you’ll enable leaders to focus on strategic priorities while helping maintain a high-performing workplace. You’ll also own end-to-end event execution, delivering thoughtful and memorable experiences that align with Guardian’s objectives and culture.

Requirements

• Bachelor's degree or equivalent combination of education and relevant experience.
• 8+ years of experience providing high-level executive support, with at least 4 years supporting C-suite executives.
• Proven ability to manage complex scheduling, travel coordination, and executive communications in a fast-paced, high-growth environment.
• Experience managing logistics for company events, including leadership offsites, holiday celebrations, team-building activities, and other initiatives that foster collaboration and strengthen organizational culture.
• Strong project management experience, with demonstrated success in overseeing office buildouts and managing cross-functional initiatives from inception to completion.
• Excellent relationship-building and stakeholder management skills, with the ability to act as a trusted partner to senior leadership and external vendors.
• Exceptional organizational and problem-solving skills, with a keen attention to detail and the ability to prioritize competing demands effectively.
• Proficiency with Microsoft Office Suite, including Teams, SharePoint, Outlook, PowerPoint, Excel, and related collaboration tools.

Nice To Haves

• Experience working in private equity, startup, or high-growth environments is a plus.
• Strong business acumen and organizational insight to anticipate executive needs and align support with company priorities.
• Exceptional communication and interpersonal skills, with the ability to influence, collaborate, and build strong relationships across all levels of the organization.
• Creative and proactive problem-solving and decision-making abilities, particularly when navigating complex scheduling, event planning, competing priorities, or time-sensitive situations.
• Operational excellence in process improvement and project management, with a proven track record of delivering results in dynamic environments.
• Adaptability and resilience, with the ability to stay focused, flexible, and solutions-oriented in a fast-paced environment.
• High emotional intelligence and discretion, fostering trust and confidentiality in interactions with executives, teams, and external stakeholders.

Responsibilities

• Orchestrate complex calendars for the Executive Team, ensuring alignment with organizational priorities and business goals. Anticipate scheduling conflicts, prioritize time-sensitive engagements, and maintain a seamless flow of executive commitments.
• Support executive-level meetings by preparing detailed agendas, presentations, and briefing materials well in advance. Capture key decisions, track follow-up actions, and coordinate with stakeholders to ensure deliverables are completed on time.
• Serve as the point of contact between the Executive Team and internal teams, external partners, and clients as needed. Draft professional correspondence, ensure consistent messaging, and maintain confidentiality while managing sensitive communications.
• Plan and manage intricate travel itineraries for the Executive Team, balancing logistical efficiency with executive preferences. Ensure seamless coordination of accommodations, transportation, and meeting schedules.
• Partner with executives on high-impact projects, providing administrative and organizational support to meet critical deadlines. Collaborate cross-functionally to drive successful execution and completion of initiatives aligned with business objectives.
• Ensure the efficient operation of the office environment by managing vendor relationships, office supplies, and facilities services. Proactively address issues to maintain a productive workspace for all employees.
• Creatively plan and execute office events and initiatives that foster a collaborative and positive work culture. Manage logistics for team-building activities, holiday celebrations, and leadership offsites.
• Ensure desk setups are working properly and coordinate with the outsourced IT vendor on more complex requests.

Benefits

• Health, Dental, and Vision Insurance
• 401(k) plan with company match
• Paid Time Off (Vacation, Sick Days, Personal Days)
• Competitive Compensation: A comprehensive package that includes health, vision, dental, and retirement plans to support your financial and personal well-being.
• Work-Life Balance: A primarily in-office schedule with flexibility where business needs allow, designed to support collaboration, connection, and effectiveness.
• Collaborative Culture: Be part of a mission-driven team that values innovation, teamwork, and meaningful impact.
• Professional Growth: Thrive in an entrepreneurial environment where you’ll take on diverse challenges, gain hands-on experience, and have opportunities to shape your role as the company grows.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive