Contract Executive Assistant/Office Manager

Earli • Redwood City, CA

3d • Onsite

About The Position

Earli Inc. is currently seeking a top caliber Contract Executive Assistant/Office Manager for a parental leave cover to support our executive team. This role combines high-level executive support with ownership of day-to-day office operations, ensuring a seamless, welcoming, and well-run environment for the team and external guests.

Requirements

• BA/BS degree
• 3-6 years’ experience as an Executive Assistant, Office Manager, guest liaison at top-level hotel, or similar role in a fast-paced and emerging office environment
• Excellent oral and written communication skills
• Enthusiastic approach to being “hands-on" and an inherent willingness to pitch-in and get things done
• Ability to prioritize, multi-task and stay very organized
• High emotional intelligence, with ability to read the room, build strong relationships, and navigate sensitive situations with discretion
• Strong work ethic – this is not a standard 9-5 job, must be able to manage occasional off-hours requests
• Strong Microsoft Office skills, especially PowerPoint.

Responsibilities

• With minimal supervision, manage calendar coordination and email correspondence for the co-founder/CEO, and support additional members of the leadership team as needed
• Plan, coordinate, and execute detailed domestic and international travel arrangements
• Act as a liaison and “cultural beacon” between internal, external, and executive team members
• Create, plan and schedule team activities that foster a strong and connected culture
• Oversee day-to-day office operations, ensure a seamless, well-run, and welcoming environment for a growing team
• Lead and coordinate special projects as needed by the management team
• Support human resource functions, including on-boarding and offboarding process
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

What This Job Offers

• Job Type: Full-time
• Career Level: Executive