Executive Assistant / Office Manager

RobotRX • Newark, CA

8d

About The Position

We're looking for an exceptional Executive Assistant and Office Manager who thrives in fast-paced, high-ambiguity environments. You'll be the operational backbone of our Newark office — keeping founders focused, the team running smoothly, and the office humming. You'll wear many hats, switch gears constantly, and take pride in making things happen before anyone else realizes they need to. This is not a role for someone who needs a lot of direction. We want someone who sees what needs to get done and does it.

Requirements

• Exceptionally organized, but fluid when plans change
• Resourceful — you figure things out, you don't wait to be told how
• Calm under pressure with a bias toward action
• Discreet and trustworthy with sensitive information
• A clear, confident communicator
• 3+ years in an EA, office management, or operations role; startup experience a strong plus

Responsibilities

• Manage complex calendars, scheduling, and travel for the CEO and leadership team
• Prepare materials and agendas for meetings with investors, partners, and customers
• Anticipate needs and proactively remove friction from the founders' days
• Own day-to-day operations — supplies, vendors, facilities, and everything in between
• Create a welcoming, organized environment that helps the team do their best work
• Coordinate team events, offsites, and culture moments
• Support onboarding for new hires and recruiting coordination
• Help track action items and cross-functional follow-through

Benefits

• Competitive salary
• Meaningful early-stage equity
• Health
• 401(k)
• Unlimited PTO

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed